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Executive Assistant
Adidas Group
Carlsbad, CA, United States
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Executive Assistant, Adidas Golf
Purpose
Performs administrative duties for the VP/GM for adidas Golf.
Key Responsibilities
• Communicate effectively by telephone, in person, via e-mail, and as required to positively reflect the goals of adidas Golf and the best interests of the executives.
• Manage the executive calendars, helping to prioritize meetings, appearances and competing demands on executive availability.
• Build & leverage cross-functional relationships to drive execution of internal projects, events & meetings, including (leadership meetings, team off-sites, PGA Show and Sales Meetings)
• Establish and perform practices that accurately maintain records/files and efficiently process information.
• Support smooth departmental operation during executive(s)’s absence. Maintain communication with executive(s) during periods of travel, prioritize communication, provide information and facilitate or make timely decisions as knowledge permits.
• Ensure effective communications are established and maintained between the executive(s) and adidas departments and facilities.
• Perform research for special assignments and prepare PowerPoint or other presentations that reflect professionally the intent of the VP/GM for adidas Golf.
• Plan meetings, including but not limited to, arrangements for facilities, catering, AV equipment, agendas, scheduling materials preparation and other related service.
• Perform day-to-day administrative support services, meeting schedules and facilitation, travel arrangements, shipping, expense reports, and other services.
• Collect, sort and prioritize daily mail and correspondence for Executive(s); responding when appropriate.
• Order and maintain supplies and equipment.
• Code and route invoices for signature and timely payment.
• Other duties as assigned.
Key Relationships
• VP/GM for adidas Golf
• Executives, Director and VIP’s
Knowledge Skills and Abilities
• Ability to work independently on projects and administration, applying appropriate administrative expertise and decision-making
• Ability to prioritize and execute multiple assignments in a fast-paced environment while working under tight deadlines
• Excellent computer skills, including but not limited to, MS Word, MS Excel, MS Outlook and MS Power Point.
• Ability to make recommendations that effectively resolve problems by using judgment that is consistent with standards, practices, policies, procedures, regulation and state and federal law.
• Ability to handle sensitive information with professionalism and confidentiality
• Excellent verbal and written communication skills
• Strong organizational and time management skills.
Minimum Qualifications
1. Four-year College or University degree and
2. Minimum two (2) plus years related senior level administrative experience
3. Combination of education and experience may be substituted for degree