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Executive Assistant
Stitch Fix
San Francisco, CA, United States
Job Details - this job has expired, please see similar jobs below
About the Team
The People and Culture team is committed to creating a fulfilling and inspiring place to work for all of the people who deliver that client experience - from our warehouse team to tech talent to merchants to stylists. We pride ourselves on creating a fun and collaborative environment where we solve problems together. We are looking for smart, kind and goal oriented people and culture leaders to join our team.
About the Role
The Office Operations team is looking for a bright, kind, and goal-oriented Executive Assistant to support four executives. This role will make a big impact on the executives and their respective departments by providing effective and efficient administrative support. You’ll join a team of creative problem solvers who are deeply connected to the people & culture of Stitch Fix and play a key role in creating a great employee experience.
You're excited about this opportunity because you will…
• Manage and organize executives’ highly complex and demanding calendars.
• Be a calendar gatekeeper and general deputy of time, fielding internal and external scheduling requests and providing recommendations that are aligned with executives’ priorities.
• Collaborate with the internal executive support team and senior leadership, helping to coordinate meetings, speaking engagements, logistics, and changing plans.
• Be a sounding board and confidant to keep the executive well informed and help facilitate his/her decision making.
• Assist executives with team recognition to help boost appreciation and team morale.
• Handle highly confidential and/or sensitive departmental matters with discretion and tact.
• Provide in-office support to executives, ranging from catering needs to AV assistance.
• Plan and coordinate team all-hands meetings, internal events, offsites, and all logistical and budget requirements related to the above.
• Plan and coordinate travel, including air and ground transportation, hotel reservations, and itineraries.
• Proactively develop relationships with key internal partners, gaining recognition as a team resource and go-to person for office related questions.
• Facilitate a welcoming environment for new hires by managing swag inventory and new hire desk setup.
• Compile receipts to submit timely and accurate expense reports.
We’re excited about you because…
• You have a Bachelor’s degree
• You have a minimum of 3 years of executive administration work
• You have a genuine passion for providing outstanding hospitality and support.
• You have the ability to act in ambiguity and exercise good judgment, discretion, and confidentiality in all tasks.
• You are at ease yet professional with senior leadership and executives, both internally and externally.
• You have excellent interpersonal and communication skills.
• You demonstrate the ability to take initiative and anticipate needs.
• You know how to prioritize and multitask.
• You have the ability to deliver and complete tasks against multiple projects and deadlines, while having a strong attention to detail and follow up.
• You’re able to lift up to 50lbs when needed.
Why you'll love working at Stitch Fix…
• We are a group of bright, kind and goal oriented people. You can be your authentic self here, and are empowered to encourage others to do the same!
• We are a successful, fast-growing company at the forefront of tech and fashion, redefining retail for the next generation
• We are a technologically and data-driven business
• We are committed to our clients and connected through our vision of “Transforming the way people find what they love”
• We love solving problems, thinking creatively and trying new things
• We believe in autonomy & taking initiative
• We are challenged, developed and have meaningful impact
• We take what we do seriously. We don’t take ourselves seriously
• We have a smart, experienced leadership team that wants to do it right & is open to new ideas
• We offer competitive compensation packages and comprehensive health benefits
• You will be proud to say that you work for Stitch Fix and will know that the work you do brings joy to our clients every day
About Stitch Fix
Stitch Fix is an online personal style service for men and women combining art and science to disrupt and redefine the retail industry. We’re the first fashion retailer to blend expert styling, proprietary technology and unique product to deliver a refined and deeply personalized shopping experience. We leverage vast amounts of client data to make decisions throughout the company. All of this results in a simple, powerful offering to our customers and a successful, growing business. We believe we are only scratching the surface of our opportunity; and we’re looking for incredible people to contribute! We’d love for you to help us carry on the trend.