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HR Coordinator -Retail
Fanatics
Miramar, FL, United States
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Summary
Provides administrative and HR support for office remote retail stores by processing new hire paperwork, creating and maintaining employee files and assisting in projects identified by the HR Director. Will also enter status changes that affect payroll and benefits into HR and timekeeping systems. Position will require interaction with employees via email, in person or by phone for basic HR support. Various times of month may also require being back up for onsite warehouse and office employees as needed. Will also occasionally assist in coordination of recruiting efforts. This position reports to the Director of Human Resources but may have dotted line reporting to on-site Generalist/HR manager.
Essential Duties and Responsibilities:
• Compiles payroll data, such as timesheets, commissions, paid time off and status change forms to enter in HR systems and/or coordinates changes with corporate payroll team.
• Assists managers as needed with timekeeping approvals, adjustments, and ensures timely completion for payroll deadlines.
• Communicates with HR Director, corporate payroll and benefit teams as necessary to resolve escalated payroll or benefit issues.
• Ability to keep up with high volume basic email inquiries of HR and Payroll questions
• Create reports for various HR and Payroll related data as needed
• Enter in new hire data into all HR systems, including background checks and IT tickets.
• Creates and maintain personnel files.
• Manage active I-9 files to ensure legal compliance.
• Assist HR Director or HR Generalist in special office projects and employee events as necessary
• Research various subject matters as assigned by HR Director for internal compliance and best practice methods
• Open and sort HR mail and packages.
• Assists in communication with corporate payroll and benefits team on matters of tax, garnishments, COBRA and unemployment administration.
• Assist corporate payroll or benefit teams as necessary
• Assist HR Director in recruitment process by scheduling interviews, conducting background checks, making travel arrangements, and greeting interview candidates.
• Occasional overnight travel may be required for onboarding of new properties.
Education and Experience:
• Associate’s Degree and/or PHR a plus
• 3+ years of HR administrative experience
• Kronos and Ultipro experience preferred.
• Spanish bi-lingual a plus
Job Knowledge, Skills and Abilities:
• Knowledge of Ultipro and Kronos applications a plus.
• Familiarity of basic HR and Payroll laws and terminology
• Work well in a team environment or independent projects.
• Ability to work with minimum supervision and capable of self-checking for completeness and accuracy of work produced on assignments from HR Director
• Excellent attention to detail.
• Must have excellent interpersonal, verbal and written communication skills.
• Strong Microsoft (especially Excel) skills.
• Must have excellent organizational skills and be able to prioritize work.
• Ability to meet goals and schedules.
• Ability to multi-task a must
Supervisory Responsibilities:
• None.
Physical Demands:
• Light physical effort required.
• Regularly required to sit or stand, reach, bend and move about the facility.
Personal Protective Equipment:
• None.
Work Environment:
• Usual office working conditions, free of disagreeable elements.
The intention of this job description is to outline the general duties and expectations. But may not encompass every duty and responsibility as the scope of providing HR support is broad for our business needs. It may require special project assignments that are not typical or may evolve as our business needs change.