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Senior Administrative Assistant (m/f)
Adidas Group
Herzogenaurach, , Germany
Job Details - this job has expired, please see similar jobs below
Purpose
Provide a high level of administrative support to the superior and his/her department to ensure efficient management and running of the function on a day to day level.
Key Accountabilities
• Take charge of routine correspondence to ensure timely and accurate response
• Format, type and edit a variety of material, including correspondence, memos, minutes, reports and confidential material
• Maintain and update department files, records, (organizational) charts, subscriptions and publications
• Receive and screen telephone calls , monitor mail entry and administer the department owned e-mail accounts
• Support team in creating announcements and newsletters
• Assist in creating/revising of presentations
• Schedule internal and external meetings/conferences
• Coordinate and execute all travel arrangements for team members including flight and hotel booking visa securing, car reservations and airport pick-up arrangements and solving standard problems in reasonable timeframe
• Complete travel expense reports
• Handle the department cost-center, including regular monitoring for budgets, approval of invoices to ensure correct accounting transactions
• Key contact point for information management (e.g. intranet), ensure content of the intranet is up to date
• Assist in and coordinate projects and assignments as requested/directed (please give examples)
• Handle assigned operational tasks of respective department under supervision (please give examples)
• Support team as well as management
• General tasks:
Order office supplies
Administration of the shopping platform incl. creation of shopping carts, placing orders, adding & maintaining materials and suppliers, control of orders, booking of incoming orders and preparation of invoice controlling. If necessary, internal & external requests for quotations
Coordination and administration of investment requests and inventory numbers, checking invoices in collaboration with SSC
Administration of investment request workflow
Investment application (e.g. IT and communication support when applying for a new laptop, mobile phone, or Blackberry) and invoice re-booking
Maintenance of master data for temporary employees (< 1 y.) and externals via the self-service tool.
Coordination and administration of video conferences
Maintain data systems as directed
Supporting office setups and moves within HQ
Maintain vacation overview for team
Proof reading of documents/presentations
Understands and provides information about standards and processes
Knowledge, Capabilities and Experience
• Progressed working knowledge of Microsoft Office (particularly Excel, PowerPoint, Word, Outlook)
• Very good command of German and English both written and spoken
• Good communication skills
• High level of service orientation in dealing with internal and external stakeholders/customers
• Good understanding of numbers
• Good organizational skills
• Advanced SAP knowledge
• Advanced PC software skills
• Advanced knowledge on new media & applications
Qualifications
1. 3 years of experience
2. Experienced in job and fully qualified/trained
3. Combined theoretical and practical knowledge incl. company policies and practices
4. Basic knowledge in related job areas
We`re looking forward to receiving your application!
Check out this video of the adidas CIO on digital transformation.