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Administrative Assistant
Old Navy
San Francisco, CA, United States
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Old Navy makes current American fashion essentials accessible to every family. From day one, Old Navy was a revolution. We were something the world had never seen - fabulous, affordable fashion. We didn't take ourselves too seriously, and we broke the industry's rules. We said fashion didn't have to be just for rich people - it could be for everyone. We opened our first store in 1994 in San Francisco and have been on a roll ever since. Today, customers can shop for their must-have fashion essentials online as well as in one of our 1,000+ stores located globally.
When you work at Old Navy, you’re choosing a different path (and a pretty awesome one at that). We believe that style and quality should be accessible to everyone and we work hard to make that possible. Truth is, in fashion, it’s easy to be exclusive. It takes a lot more creativity, guts and drive to be inclusive. What we believe in today is exactly what we believed in when we started: we’re on a mission to democratize fashion and make shopping fun again.
Old Navy is seeking an experienced Administrative Assistant to provide daily administrative support to Old Navy’s VP Kid’s Design, VP Fast Lanes, Beauty, Licensing + Women’s Accessories, Sr Director Graphics and their teams. This role is responsible for overall operations of each executive: calendar management, product milestone meetings, email support, coordinate domestic/international travel arrangements, complete expense reports and additional tasks/project required.
Leadership Competencies:
Customer Impact
Resourcefulness
Collaboration + Influencing
Drives results
Your responsibilities:
Independent, proactive judgment is required to plan, prioritize and organize diversified workload.
Handles confidential and non-routine information and explains policies when necessary.
Provide heavy scheduling/coordination of product pipeline meetings involving cross-functional leaders and teams.
Seamlessly coordinate executive and the product teams domestic and international travel.
Play active role supporting the product teams. Including, but not limited to, problem solving, onboarding of new team members/contractors, invoice processing and office supply maintenance.
Acts as a resource for all levels of the company to seek immediate resolutions to satisfy both internal and external customers.
Special projects as needed.
Qualifications:
Retail and product experience preferred.
2-4 years of experience in administrative support to a multi-member team.
Maintains high level of confidentiality, discretion and professional standards.
Excellent verbal and written communication skills.
Strong customer-service communication skills for internal and external customers.
Ability to build relationships with teams and individuals at all levels.
Strong organizational and planning skills to ensure timely and accurate execution of responsibilities.
Flexibility, adaptable, able to work under pressure and handle multiple and competing demands.
College degree preferred, minimum of high school graduate or equivalent.