This job has expired, please see additional jobs below
Executive Administrative Assistant
Adidas Group
Indianapolis, IN, United States
Job Details - this job has expired, please see similar jobs below
Purpose: To assist the VP of adidas –Indy and direct reports with administrative and communication matters and special projects as requested including but not limited to drafting and publishing employee and management communications and announcements, creating, editing and publishing Powerpoint presentations, scheduling and maintaining meeting calendars, domestic and international travel arrangements and screening and direct incoming calls.
Accountabilities:
• Prepare and publish employee and management communications and corporate announcements as appropriate. Ensure proper approvals prior to publication.
• Prepare and settle expense reports as directed
• Prepare and revise presentations using PowerPoint, excel, word, etc.
• Work with internal and external parties in meeting coordination
• Organize and assist in events and senior management meetings as directed.
• Organize meeting agendas, attend meetings, take minutes and distribute action items
• Approve travel and technology requisitions for the brand.
• Admin support for direct reports
• Maintain a positive work environment
• Maintain high-level of confidentiality
Skills:
• MS Word, MS Excel, PowerPoint & Outlook
• Outstanding Organizational skills
• Attention to detail
• Ability to multi-task
• Willingness to take on miscellaneous projects that may not fall under specific role.
Qualifications:
• College degree Preferred (Associates or Bachelor’s)
• Three years of demonstrated experience in an executive level administrative support role
Core Accountabilities:
• Administrative support primarily for the VP of adidas –Indy inclusive of communications creation and publication, schedules, travel arrangements, phone coverage, presentations; in addition.
• Responsible for staff meeting schedules and meeting notes.
• Responsible for mail dissemination and follow-up file.
• Responsible for the updating and maintaining project calendar for the team.
• Responsible for working with finance to keep budget information up to date.