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Executive Assistant
Adidas Group
Amsterdam, , Netherlands
Job Details - this job has expired, please see similar jobs below
Purpose & Overall Relevance for the Organisation:
• Provide a high level of administrative and project support to the Vice President of Digital Analytics and her department to ensure efficient management and running of the function on a day to day level. Go-to team person of the Amsterdam Digital Brand Commerce team.
Key Responsibilities:
• Take charge of all kind of correspondence independently, to ensure timely and accurate response
• Format, type and edit a variety of material, including correspondence, memos, minutes, reports and confidential material
• Maintain and update department files, records, (organizational) charts, subscriptions and publications
• Receive and screen telephone calls, monitor mail entry and administer the VP owned e-mail account.
• Create announcements and newsletters
• Create presentations
• Schedule and organise internal and external meetings/conferences
• Coordinate and execute all travel arrangements for team members including flight and hotel booking visa securing, car reservations and airport pick-up arrangements and immediately providing solutions to problems requiring knowledge of department policies and procedures
• Complete travel expense reports
• Handle the department cost-center on a global level, including regular monitoring for budgets, approval of invoices to ensure correct accounting transactions
• Key contact point for information management (e.g. intranet), ensure content of the intranet is up to date
• Proactively/ independently carry out special projects and assignments
• Assist in and coordinate projects and assignments as requested/directed (please give examples)
• Take over administrative and coordinative tasks of department members as requested
• Handle assigned operational tasks of respective department under supervision
• Check and correct problems in existing systems and processes that are not immediately evident
• Administrative responsibility for trainees (e.g. BMP) in order to ensure achievement of given adidas internal training targets as well as for temporary employees within respective department
• Support team as well as management
• General tasks:
• Onboarding new team members
• Administration of the shopping platform incl. creation of shopping carts, placing orders, adding & maintaining materials and suppliers, control of orders, booking of incoming orders and preparation of invoice controlling. If necessary, internal & external requests for quotations
• Coordination and administration of investment requests and inventory numbers, checking invoices in collaboration with SSC
• Administration of investment request workflow
• Investment application (e.g. IT and communication support when applying for a new laptop, mobile phone)
• Coordination and administration of video conferences.
• Maintain data systems as directed
• Supporting office setups and moves within department
• Proof reading of documents/presentations
• Understands and provides information about standards and processes
• Ensure good working and create comfortable work environment for the floor
Key Relationships:
• All business teams, other Management Assistants, Senior management, external partners, travel agencies,
Knowledge, Skills and Abilities:
• Excellent knowledge of Microsoft Office (particularly Excel, PowerPoint, Word, Outlook)
• Fast and accurate typing and shorthand skills, 100 words per minute shorthand
• Very good command of English both written and spoken
• Very good communication skills
• High level of service orientation in dealing with internal and external stakeholders/customers
• Good understanding of numbers
• Good organizational skills
• First project management experience preferred
• Excellent PC software skills
• Excellent knowledge on new media & applications
Requisite Education and Experience / Minimum Qualifications:
• 6 years of experience
• Experienced in job and fully qualified/trained
• Combined theoretical and practical knowledge incl. company policies and practices
• Knowledge in eCommerce, Online Marketing or Web-analytics area is a pre
Take a glimpse into working at the adidas Amsterdam: goo.gl/ExrFRP