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Senior Administrative Assistant (m/f)
Adidas Group
Herzogenaurach, , Germany
Job Details - this job has expired, please see similar jobs below
Purpose:
Support the Global Wholesale teams (WHS Excellence, Key Account Management and Global Specialist Account Management) and deliver a high service mentality to ensure effective and efficient organization in the department. This will support the teams to deliver best-in-class service to the various stakeholders and will help them achieving the department goals.
Key Accountabilities:
• Take charge of routine correspondence to ensure timely and accurate response
• Format, type and edit a variety of material, including correspondence, memos, minutes, reports and confidential material
• Schedule and organize internal and external meetings/conferences
• Coordinate and execute travel arrangements for Sr. Directors and support the entire Global Wholesale team (e.g. flight and hotel booking, Visa)
• Support to complete travel expense reports
• Handle the department cost-center, including regular monitoring for budgets, approval of invoices to ensure correct accounting transactions
• Key contact for Internal Communication and owner of the Global WHS SharePoint and the Shared Drive (W-drive)
• Maintain and update templates, department files and Organizational charts and assist in creating/revising of presentations
• Assist in and coordinate projects and assignments as requested/directed
• (SPEED, Digitalization, Sales tools and processes)
• Substitute for VP Executive Assistant (telephone calls , organize calendar, monitor mail entry)
Knowledge, Capabilities and Experience:
• Creative and open-minded individual
• High level of service orientation an passion in dealing with diverse internal and external stakeholders/ customers
• Ability to work as adaptable and agile team player in a volatile and ambiguous environment
• Very good communication skills
• Fluent in written and spoken English is a must. Another language is a benefit
• Very good organizational skills and basic project management skills
• Progressed working knowledge of Microsoft Office (particularly Excel, PowerPoint, Word, Outlook) and affinity for tools
• Experience from a Market Sales Organization will be a plus
Qualifications:
1. 3 years of experience
2. Experienced in job and fully qualified/trained
3. Combined theoretical and practical knowledge incl. company policies and practices
4. Basic knowledge in related job areas