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Executive Assistant
Ralph Lauren
New York, NY, United States
Job Details - this job has expired, please see similar jobs below
Polo Ralph Lauren Corporation is a leader in the design, marketing and distribution of premium lifestyle products in four categories: apparel, home, accessories and fragrances. For nearly 50 years, Ralph Lauren’s reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets.
This position provides critical, day-to-day administrative support for an executive including – but not limited to – calendar management, travel arrangements, office management, tracking & submission of expenses, creating & updating documents, supporting with presentations, and communicating with a host of internal colleagues & external partners. The position resides within a fast-paced environment where multi-tasking, juggling and managing a number of discrete tasks are critical to success.
RESPONSIBILITIES OF POSITION
Manage phone and messages according to each executive’s preference.
Handle Outlook calendar which involves frequent adjustments and updates throughout the day, scheduling & confirming of all internal & external meetings and conference calls.
Provide day-before view of the calendar in order to allow executives to be well prepared for the next day’s requirements & deliverables; this daily view must have all meeting locations, contact numbers and any other relevant details. Ensure executives are timely for meetings.
Handle timely submission & tracking of expenses on each executive’s Corporate credit card with Accounts Payable; this involves ensuring timely approval of expenses by executive’s manager. Coordinate all travel arrangements for team with careful oversight of internal Travel department; ensure travel plans are aligned with others on the same trip to the extent possible.
Ensure executives’ Contacts, organizational charts and other key information are always updated. Follow up with executives’ teams/colleagues on outstanding information/ materials as requested. Prepare written materials as requested, i.e. memos, meeting agendas, PowerPoint
Assist executives team with weekly and daily reports, running analysis from microstrategy and adhoc projects
Order supplies for copy room, supply closet, and kitchen, contact servicing for copy machines when needed, manage 19th floor conference room schedule and general upkeep, create work orders on Polo Express when needed for IT or facilities issues affecting the floor/teams
Attend meetings to take notes as requested.
College degree.
Previous role(s) in administrative or other support function in a fast-paced environment.
Familiarity or interest in fashion, marketing, or digital industries.
Exceptional organizational skills, follow through and attention to detail.
Solid experience and comfort level with Outlook, Word, Excel, PowerPoint, and Keynote software.
Strong written and verbal communication skills including professional phone manner.
Mature, professional demeanor & comportment.
Self-confidence balanced with respect in dealing with people at all levels.
Polo Ralph Lauren is an equal opportunity employer. We offer dynamic career opportunities with growth potential and a generous company discount.