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Administrative Assistant
Adidas Group
Portland, OR, United States
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Administrative Assistant - Running, LTD
Purpose
Provide a high level of administrative support to the superior and his/her department to ensure efficient management and running of the function on a day to day level.
Key Responsibilities
• Take charge of routine correspondence to ensure timely and accurate response
• Receive and screen telephone calls , monitor mail entry and administer the department owned e-mail accounts as directed
• Schedule internal and external meetings/conferences incl. booking of meeting rooms
• Coordinate and execute all travel arrangements for team members including flight and hotel booking visa securing, car reservations and airport pick-up arrangements
• Complete travel expense reports
• General tasks:
• Order office supplies
• Administration of the shopping platform incl. creation of shopping carts, placing orders, adding & maintaining materials and suppliers, control of orders, booking of incoming orders and preparation of invoice controlling. If necessary, internal & external requests for quotations
• Coordination and administration of investment requests and inventory numbers, checking invoices in collaboration with SSC
• Administration of investment request workflow
• Investment application (e.g. IT and communication support when applying for a new laptop, mobile phone, or Blackberry) and invoice re-booking
• Maintenance of master data for temporary employees (< 1 y.) and externals via the self-service tool
• Coordination and administration of video conferences
• Key contact point for information management (e.g. intranet), ensure content of the intranet is up to date
• Support team in creating announcements and newsletter as directed
• Maintain data systems as directed
• Supporting office setups and moves within BU
• Maintain vacation overview for team
• Proof reading of documents/presentations
• Understands and provides information about standards and processes
• Support team
Knowledge, Skills and Abilities
• Solid working knowledge of Microsoft Office (particularly Excel, PowerPoint, Word, Outlook)
• Very good command of English both written and spoken
• Good communication skills
• High level of service orientation in dealing with internal and external stakeholders/customer
• Good organizational skills
• Basic SAP knowledge
• Basic PC software skills
• Basic knowledge on new media & applications
Qualifications
1. 0 – 3 years of experience
2. Vocational training required
3. Basic knowledge of systems and procedures in own position