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Associate Director, Project Management
Omnicom Group
Chicago, IL, United States
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Position Title: Associate Director, Project Management Supervisor
Location: NYC
Purpose:
The Associate Director, Project Management will be responsible for determining project management
staffing across Brand PMO teams through the review of demand/capacity based on Brand SOW, oversee
the governance of all projects managed by the Project Management Office team (ie, ensuring
compliance with PMO standards). This position will also be responsible for coaching and team
development and collaboration, including performance management activities and ongoing development
planning.
The Associate Director, Project Management is accountable for mentoring and training efforts for
all levels of PM staff and in all aspects of their function. The Associate Director Project
Management will also have day-to-day management of assigned projects, new business pitches, and
provide Project Management backup to Brand team PMO with ebbs and flows of projects on their
assigned Brand PMO teams.
Objectives:
1. PROCESS & WORKFLOW Demonstrates an expert knowledge of and is accountable for managing PMO and
team adherence to the agency workflow and processes. Accountable for the consistency of project
management practices on Brand PMO teams. Maintain understanding of client needs and proactively
address and communicate changes, as needed. Educate project management staff on best practices with
project management methodology, tools, and techniques ensuring efficiency, quality control, and
flawless execution of agency jobs. Regularly identifies and implements executional improvements and
shares best practices broadly across the agency.
2. RESOURCE & FINANCIAL MANAGEMENT Responsible for managing project management resource needs
across assigned location client/brand teams. Manage allocation of project management resources with
fluctuations in work across brand teams. Supervise staff and play an active role in the planning
and execution across multiple pieces of business. Evaluate staffing plans and utilization, and
provide strategic recommendations. Guides annual Scope of Work creation process and supports budget
concerns and questions as they arise, internally and with clients. Accountable for consistent
weekly financial tracking and monthly financial reconciliation for assigned Brands. Proactively
managing up on issues with financial
health and revenue risks.
3. EXECUTION OF DELIVERABLES Accountable for the quality and consistency of work across assigned
Brand PMO teams. In addition to leading their own assigned jobs, provides oversight to assigned
Brand PMO teams, and proactively tracks critical path activities, anticipates risks, and creates
contingency plans in collaboration with Brand PMO project teams. Reviews and analyzes Brand PMO
teams estimates, timelines, resource, and budget information and serves as a clear escalation path
to all personnel within assigned brands. Participates as primary project manager on new business
pitches.
4. MENTORING Effectively lead and support employee engagement opportunities and foster cross-
discipline relationships to better our agency’s culture, resources, talent development, and
marketplace position. Set clear performance expectations, communicate alignment between individual
roles and overall organizational strategy and deliver on employment value proposition. Support and
leverage talent programs and initiatives.
Requirements:
• Bachelor’s degree
• 10+ years’ experience, with 4+ years’ deep knowledge in Interactive/Digital Project Management
• Minimum 3 years directly managing staff
• Advertising agency experience required, healthcare industry or professional services firm desired
• Strong Financial/budget management experience required
• Strong leadership and management skills
• Proven track record of hiring and developing staff
• Experience in resource management including allocation, hiring, performance management and brand team/project assignments
• Extensive knowledge and skills across all multichannel media (print, digital and social media), and ability to apply leading-edge project management philosophy, tools and techniques to improve marketing and advertising execution
• Strong computer skills required including High level of computer competency and associated
• software (Microsoft Suite: Outlook, Excel, Word, PowerPoint, and Adobe Acrobat Pro) required. Microsoft Office preferred
• Ability to establish and maintain effective relationships to gain trust and respect
• Build constructive relationships to foster collaboration and cross-functional thinking
• Strong verbal and written communication skills
• Creative, innovative, enthusiastic problem solver demonstrating influencing skills; exhibits strong mentoring, teamwork and client service orientation
Differentiating Competencies:
• Customer Focus
• Managing Vision and Purpose
• Conflict Management
• Perspective
• Dealing with Ambiguity
• Presentation Skills
• Interpersonal Savvy
• Strategic Agility
• Managerial Courage