This job has expired, please see additional jobs below
Workplace Design and Connectivity (WD&C) Administrative Assistant
Fashion Industry Company
Boston, MA, United States
Job Details - this job has expired, please see similar jobs below
The nature of the work is focused on providing services which help ensure a safe, healthy, and effective or work environment and providing personal amenities to employees. Manages multiple small projects by supporting with the gathering of information, analysis and presentation of the wider team’s scope of work, progress and achievements.
General Support - Performs normal office functions such as:
• Setting up and maintaining files
• Interviewing callers and making proper referrals
• Receiving, referring, or answering mail
• Reviews drafts and finished documents for appropriate grammatical usage
• Answers questions relating to office operations and established policies and procedures
• Prepares expense reports and purchase orders and maintains office supplies
• Coordinates department or equipment moves
• Responds tactfully and promptly to inquiries and problems within scope of established authority
• Handles confidential information
• Manages the team’s storage space
• May serve as the central contact for general department information
Logistics:
• Coordinates a full range of meeting, event, and travel arrangements
• Manages calendars
• Works with internal/external contacts for venue requirements and selection, room set-up, catering, and materials delivery
• Utilizes Nike's on-line reservation system to ensure that Nike travel policy is followed in order to provide cost-effective and convenient travel arrangements
• Works with travel agents, airlines, and others regarding planning and customer service issues
Project Coordination and Support:
• Simultaneously manages multiple projects and deadlines to support the wider teams work goals
• Exceptional prioritization skills with early and frequent communication on deliverable progress
• Creates high quality, executive level PowerPoint presentations by proactively collecting information from stakeholders and adhering to Nike/Company visual branding guidelines
• Gathers data and compiles multiple reports for executive level stakeholders
Qualifications Skills:
At least 5 years’ experience in a corporate environment in an administrative support capacity. This is a typical office job, with no special physical requirements or unusual work environment.