Tour Business Manager
Entertainment & Media Industry Company
Ellenton, Florida, E, Verify
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Job Details
Reporting to the Tour Business Operations Manager, the Tour Business Manager serves as the primary financial manager for the company's live entertainment shows in the USA and/or in foreign countries.
Essential Job Functions
- Act as primary liaison between corporate, tour, and venue for assigned engagements. Work closely and maintain constant communication with the Show Manager, the Promoter, Routing & Tours, and venue representatives to address on-site issues, unexpected costs, and to ensure that all parties adhere to the provisions of the contract.
- Review all engagement contracts & addendums for terms and conditions of assigned engagements.
- Review and validate box office statements documenting ticket sales and distribution.
- Administer and track usage of complimentary tickets, ensuring adherence to the company's usage and documentation policies.
- Prepare a preliminary "pre-settlement" for each engagement, intended to cover/include all specific contractual provisions, anticipate expected costs, contractual issues, and any disputed items resolved between the parties.
- Conduct the final settlement with the local promoter or the venue for each engagement.
- Manage, control, and maintain a full accounting of all local show expenses, taxes, performer fees, etc.
- Manage, control, and maintain personnel manifests for the purposes of foreign tax reporting and/or withholding.
- Facilitate vendor payments by reviewing support documentation, acquiring approvals, and submitting for payment.
- Monitor actual vs budgeted costs and assist in the creation of budgets for both show overhead and local engagement costs.
- Assist with compiling payroll information for unit employees and submit to corporate Payroll by established processing deadlines to ensure that unit employees are paid timely and accurately.
- Prepare daily, weekly, and post-engagement reports on a timely basis as required by company policies and procedures.
- Manage expense report processing (within the Travel and Entertainment program – Concur.) Manage, control, and maintain virtual American Express payments for group hotel bookings.
- Create and manage purchase order process for tour expenses (marketing, local costs, etc.)
- Assist accounting with monthly accruals for tour expenses.
- Other projects as assigned.
Job Qualifications
- BS/BA in accounting, finance, or related discipline, or equivalent relevant work experience.
- Minimum 2-4 years of relevant management experience.
- Proficiency in Microsoft Office. Strong Excel skills.
- Ability to work on a broad range of financial/accounting projects simultaneously.
- Self-starter, with the ability to adapt in an ever-changing, fast-paced, high-growth environment.
- Self-motivated, strong sense of ownership and initiative, and ability to exercise independent judgment. Flexibility and the ability to multi-task among competing and changing priorities are essential.
- Strong written and verbal communication skills, and strong interpersonal skills to work comfortably with people of very diverse personalities, backgrounds, and cultures. Knowledge of foreign cultures and multiple languages is a plus.
- Willingness and desire to work flexible schedules including nights and weekends. Travel domestically and/or internationally when required (less than 10%.)
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