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Supply Chain Coordinator - Regional Supply Chain
Fashion Industry Company
Singapore, , Singapore
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Description
JOB RESPONSIBILITIES:
Meeting scheduling, Travel Booking Events/Conference Planning (50%)
• Provide administrative support to team including meeting scheduling, all administration coordination & travel arrangements
• Organize & coordinate all meetings with stakeholders from affiliate, region/functions and global and any external vendors when applicable
• Prepare, provide and consolidate all meeting materials, meeting minutes and follow up actions
• Arrange travel bookings, manage all travel expense according to corporate T&E policies
• Manage all logistics and coordinate cross country meetings or events including agenda preparation, venue selection and bookings and overseas visitor’s application. Provide recommendation to manager on cost and efficiency
• Manage the end to end planning and execution of Supply Chain Annual Conference (ACE [DP/IM] and various events which includes concepts, themes, logistics & venue sourcing, collaterals (printed materials), gifts etc.
Administration: (30%)
• Support the department in creation of P/Os for supplies
• Serve as a department POC for SAP system – creation of codes
• Administer the quarterly SAP users validations
• Plan & execute departmental / social events
• Special supply chain / department projects
Analytics and Reports (20%)
• Gather, compile, verify update and disseminate various KPIs reports on monthly and periodic basis
• Compile and collect data for KPIs reporting
REQUIREMENTS:
• Diploma or above with a minimum of 5 years of relevant experience in providing professional executive assistant and administrative support to senior executives in a multi-national company
• Independent, mature and can demonstrate the company high-touch values in services deliveries
• Demonstrate a good understanding of technical and business vocabulary and a detailed knowledge of the organization’ operations, procedures and people
• Excellent interpersonal skills and ability to communicate effectively with all levels of personnel across global, regional and local offices
• Self-motivated with a strong sense of responsibility and team work spirit
• Highly organized with attention to details, deadlines, and quality of work
• Ability to critically analyze information and handle multiple tasks with good judgment and discretion.
• Have a sense of urgency and excellent time management
• Willing to immerse in a dynamic and fast-paced environment
• Excellent computer skills in MS office, ie PowerPoint, Excel or Visio
• Excellent communication skills in English is required and with other language
• Needs to be able to bond multiple functional teams thru events and gatherings.
Qualifications
REQUIREMENTS:
• Minimum GCE A level / tertiary education.
• Strong interpersonal skills and ability to communicate effectively with all levels of personnel.
• Good working knowledge of MS Word, Excel & PowerPoint.
• Highly adaptable, organised and be effective in meeting deadlines.
• Works well with people and strong administration skills.