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Sales & Administrative Assistant - NY
Entertainment & Media Industry Company
New York, NY, United States
Job Details - this job has expired, please see similar jobs below
ABOUT US:
Company Television Stations consists of 29 owned-and-operated stations, including 16 that are part of the Company Television Network, eight affiliates of The CW Network, three independent stations and two MyNetworkTV affiliates. Among its stations are WCBS-TV and WLNY-TV (New York), KCBS-TV and KCAL-TV (Los Angeles), WBBM-TV (Chicago), KYW-TV and WPSG-TV (Philadelphia), KTVT-TV and KTXA-TV (Dallas-Ft. Worth), KPIX-TV and KBCW-TV (San Francisco), WBZ-TV and WSBK-TV (Boston), WUPA-TV (Atlanta), WWJ-TV and WKBD-TV (Detroit), KSTW-TV (Seattle), WTOG-TV (Tampa-St. Petersburg), WCCO-TV (Minneapolis), KCNC-TV (Denver), WFOR-TV and WBFS-TV (Miami), KOVR-TV and KMAX-TV (Sacramento), KDKA-TV and WPCW-TV (Pittsburgh), WJZ-TV (Baltimore), as well as WCCO-TV’s satellite stations KCCO-TV (Alexandria, Minn.) and KCCW-TV (Walker, Minn.).
DESCRIPTION:
Responsibilities include the following:
• Monitor telephones for Executive Department
• Receive and write up avail requests from agency buyers.
• Receive orders via phone, fax and/or Account Executive.
• Order entry into Internal Computer Programs.
• Review Station pending folders on a daily basis.
• Review and mail contracts reflecting new and revised orders.
• Enter agency order modifications.
• Maintain files by Agency, Account and Market.
• Review daily makegoods with Account Executives.
• Approve makegoods via computer programs.
• Maintain makegoods binders for each Account Executive.
• Generate exact times for clients on an agency request basis.
• Investigate and resolve agency billing discrepancies with Account Executives.
• Notify agency of missing traffic instructions and/or tapes.
• Reconcile checks on the log to JP Morgan Chase to ensure that checks received were processed by the bank.
• For Controller, pull the following on an as needed basis: Order Item Summaries; invoices and Billing Detail Reports
• Input business expenses into TREX (T&E Application) for the President, Sales
• Generate Travel & Business Expense Request Authorization forms in Sharepoint for the Executive Dept.
• Create purchase requisitions in Oracle Procurement for Executive Dept.
• General office duties
QUALIFICATIONS:
• Must be results-oriented, innovative and demonstrate leadership.
• Computer skills are a must including knowledge of MS Word, Excel, Outlook,Access and the proficiency to learn new programs.
• Face-to-face and phone communication skills are essential.
• Must possess ability to multi-task, prioritize and problem solve.
EEO STATEMENT:
Equal Opportunity Employer Minorities/Women/Veterans/Disabled