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Mgr - Billing, Credit & Collections
Entertainment & Media Industry Company
New York, NY, United States
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OVERVIEW OF ROLE
Responsible for the management of timely billing, cash application, accounts receivable, credit approval, and collections, for the national networks of Company Inc. which include Company, WE tv, IFC tv, BBC AMERICA, SundanceTV as well as for the IFC Films theatrical distribution business. Responsible for reviewing aging on a monthly basis to ensure timely remittance of billing from ad sales agencies and to identify any exposure in respect to uncollectible balances. Individual is responsible for preparing management reporting in respect to status of open receivables for most significant accounts. Individual must have the ability to work collaboratively within department as well as outside the department.
RESPONSIBILITIES
• Oversee the national networks ad sales and IFC Films theatrical billing to ensure billing processes and accounts receivable processes (according to policy) are completed by the scheduled close date. Ensure that all accounts receivables are reconciled and any adjustments, transfers and/or refunds are processed, along with the recommended reserve balances in accordance with the close calendar and reported to accounting in a timely manner.
• Ensure that sound and reasonable credit approval decisions are implemented and adhered to on a timely basis. Ensure days sales outstanding (DSO), monthly over 120 day balances, and annual bad debt is maintained at an acceptable level. Track 120 day receivables to ensure all monies are collected within a timely manner.
• Ensure that all deadlines and guidelines for aging analysis are met.
• Ensure all traffic departments complete and reconcile billing in a timely manner to ensure billing occurs within the allotted deadlines.
• Ensure that a positive, communicative and collaborative relationship exists with dependent departments, including Sales and Pricing and Inventory, as well as IT and Financial Systems to assist in resolving software and system issues.
• Ensure cash reports from bank are posted and reconciled daily, to also include IFC Films.
• Ensure staff resolves billing and accounts receivable discrepancies, as well as all other customer service related issues such as priority and customized billings, by communicating with Sales and advertising agencies.
• Coordinate monthly interface and close process in Oracle A/R with Financial Systems timely in accordance with close calendar.
• Responsible for accounts receivable processes for IFC Films, including processing adjustments, invoicing and mailing of statements and providing the information to accounting.
• Work with legal where applicable to initiate or file necessary paperwork for bankruptcy or collection issues.
• Maintain Millenium database for completeness on individual agency files and correspondence.
• Manage the day-to-day activities of staff to ensure that the staff is properly trained in the technical and engaged in the business aspects of their job. Must be able to provide clear and concise direction to achieve departmental goals and develop a positive working environment.
• Prepare and review annual performance appraisals.
• Manage the relationships with various IT, Financial Systems and software vendors to provide the department with adequate tools to perform the tasks required, by assisting in software implementation, testing and training as related to the billing, accounts receivable, and credit and collection process.
• Review SOX documentation (flowcharts and activity matrix) for areas of responsibility. Interact with business and SOX office to update documentation appropriately. Update SOX documentation as business processes change or are added.
• Periodic review of existing processes in order to identify where efficiencies can be gained.
QUALIFICATIONS
1. Skills
• Excellent analytical skills.
• Excellent verbal and written communication skills.
• Excellent interpersonal and organizational skills; must be able to work independently.
• Reliable, responsible, dependable and accountable.
• Excellent time management skills; must be assertive and effective at contributing thoughts and ideas.
• Ability to handle shifting priorities and multitask to meet specified deadlines in a high volume, fast paced environment.
• Team player and positive attitude.
• Must be able to manage individuals, train and influence change.
2. Technical/Functional Competencies
• Accounts Receivable software (Wide Orbit/Hollywood) experience a plus.
• Strong business systems experience.
• Strong data systems management skills.
• Strong knowledge of basic accounting.
• Strong knowledge of Excel.
3. Key Experiences/Achievements
• BA/BS Degree. Degree in Accounting preferred.
• Minimum 5+ years previous experience managing accounts receivable, credit and collection and billing functions for a large sales organization and had experiences managing a staff.
The Company is committed to policy of nondiscrimination in its employment and personnel practices. Applicants are considered for all employment without regard to race, color, religious creed, religion, alienage, citizenship, gender, gender identity, national origin, ancestry, genetic predisposition or carrier status, age, marital status, familial status, military or veteran status, status as a victim of domestic violence, stalking or sexual assault, sexual orientation, disability or any other characteristic protected by federal, state or local law.