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Material Review Coordinator
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Job Description
About This Role
The Review Coordinator is responsible for supporting the material review process at the global, regional level and across ECP regional affiliates. The Review Coordinator partners with regional Project Owners across all functions at the regional and local level and with external agencies for planning future material review, to help optimize resourcing, document set-up, the review process and related operational support.
What you will do
- Partner with Project Owners across all functions at the Global, Regional and Affiliate level, and with external agencies in the planning of future material creation, re-use and localization guidance and toolkits for Affiliate teams.
- You will be responsible for providing expertise to internal and external stakeholders on correct metadata input, creating a placeholder and using the review process in the system.
- You will work closely with Company’s Content Librarians and Veeva Vault users to support creation and localization of materials.
- Maintain, monitor quality and update assets in Veeva Vault.
- Assist Project Owners as a point of contact for their Agencies and works collaboratively to guide the processes with respect to creation, updates, re-use and localization. This requires working closely with Company’s Marketing, Medical, other teams and agency partners to ensure consistent classification standards and procedures are used.
- You will be responsible for managing dictionaries within and for the DAM system.
- Help establish process standards, providing oversight of the governance that span Company’s International Organizational businesses.
- Support the alignment of taxonomy and metadata across company stakeholders and establish and track KPIs.
- Analyze the process execution, provide regular updates to the Commercial and Medical Ops teams and suggest improvements to drive efficiency.
- Have the responsibility of ensuring that relevant work instructions, training material and guidelines are up to date and supports corporate compliance and the Standards & Governance office to conduct monitoring of the material review process.
- On a daily basis, you will interact with the regional teams, with the local affiliate teams, commercial, medical, legal and regulatory reviewers to ensure materials are expedited in the most efficient and lean manner.
- You will be responsible for keeping relevant training materials, QRC and guidelines up-to-date.
- Also responsible for onboarding, planning and coordinating training of new team members on the materials review process and platforms (e.g. Veeva Vault).
- Ensure that the processes comply with regional and local affiliate regulations or industry code impacting material review process.
Qualifications
Required skills
- A minimum of 2 years of experience in handling material review process for a multinational pharmaceutical company and/or creative agency
- Experience of using electronic tools such as Zinc MAPS or Veeva Vault for the material review process is preferred
- Experience of using electronic tools such as Veeva Vault or other DAM for content management
- Demonstrated familiarity with metadata standards, communication standards and classifying systems
- Broad knowledge of library tools, systems and resources in corporate organizations
- Driven, highly self-motivated, confident, high-energy, bright and creative individual with desire and ability to own a high-profile part of the business.
- Strong computer aptitude and ability to learn systems quickly. Strong attention to detail
Additional Information
At our newly built, centrally located Warsaw office, our team supports a global organization with dedication and innovation. In this office, where 31 nationalities form our community, we celebrate the strength that comes from differences in backgrounds, experiences, and perspectives. This commitment to fostering a supportive and inclusive workplace has earned us a Great Place to Work Certificate for three consecutive years and Best Places to Work Awards in both Poland and Europe.
What drives us every day is our unique purpose, working passionately to change the lives of patients affected by rare neurological diseases. If our mission resonates with your heart and career aspirations, join our team.
We eagerly anticipate welcoming you to our dynamic and collaborative environment, where together, we make a meaningful impact on a global scale.
Why Company?
Our mission to find therapies for neurological and rare diseases is a unique focus within our industry and this shared purpose is what connects us as a team. We work together to overcome obstacles and to follow the science. We are resilient as we strive to make an impact on our patients’ lives and on changing the course of medicine. Together, we pioneer. Together, we thrive.
At Company, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired. Read on to learn more about our DE&I efforts
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