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Executive Assistant - Global Merchandising
Fashion Industry Company
New York, NY, United States
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Company was founded in 1941 as a family-run workshop, and today is a leading New York design house of modern luxury accessories and lifestyle collections. We attribute the prominence of the Company brand to the unique combination of our original American attitude and design, our heritage of fine leather goods and custom fabrics, our superior product quality, and our commitment to the customer experience.
At Company, we bring together strong, collaborative people in a culture of mutual respect, support, accountability, and passion for the brand and product. Our goal is to offer an inspirational and modern workplace that allows for exceptional talent to thrive.
Primary Purpose:
Provide day-to-day administrative support to executives by managing day to day activities, calendar scheduling, expenses and special projects. Support for:
• VP, Merchandising – Women’s Footwear
• VP Merchandising – Licensed Categories & Collaborations
• DVP, Merchandising – Men’s
• DVP, Merchandising – Women’s Lifestyle Accessories
The successful individual will leverage their proficiency to…
• Provide administrative support to the executives, including heavy calendar management, phone, travel, arrangements and expenses.
• Coordinate quarterly Buy Week including appointments, catering and material coordination
• Coordinate all logistics for meetings led by the Executive and/or team members and cross functional partners including: organize agendas, meeting rooms, supplies, written materials, meals etc.
• Ensure effective flow of meetings and keep manager on time by communicating daily agenda, changes and issues in a timely fashion.
• Ensure deadlines are met, questions are answered, and requests are addressed.
• Field inquiries and requests from key executives and internal partners.
• Prepare Travel and Expense reports and reconcile corporate card expenses and uphold Company T&E policies.
• Code and process all invoices; partner with budget team and finance to manager all monthly projections and accruals.
• Submit requests for new hires, office moves and other logistics and track the process to completion.
• Assist with the execution of department events i.e. ordering group breakfasts or lunches, teambuilding events, recognition activities, etc.
• Develop relationships with internal administrative staff to facilitate meeting planning and scheduling.
• Participate in special projects.
The accomplished individual will possess…
• Bachelor’s degree preferred
• Minimum of 5 years of previous administrative/executive assistant experience; experience supporting multiple executives
• Previous experience in a fast, paced environment
• Excellent communication ability both written and verbal
• Superior follow through, organization, attention to detail and customer service oriented
• Ability to juggle numerous projects and understand priorities
• Superior judgment, professionalism, poise, ability to maintain the highest level of confidentiality, and assertiveness
• Excellent ability to maintain composure and effectiveness in a fast paced environment
• Must be a collaborative, team player with great initiative
• PC proficiency – Word, PowerPoint and Outlook
Company is an equal opportunity and affirmative action employer and we pride ourselves on hiring and developing the best people. All employment decisions (including recruitment, hiring, promotion, compensation, transfer, training, discipline and termination) are based on the applicant’s or employee’s qualifications as they relate to the requirements of the position under consideration. These decisions are made without regard to age, sex, sexual orientation, gender identity, genetic characteristics, race, color, creed, religion, ethnicity, national origin, alienage, citizenship, disability, marital status, military status, pregnancy, or any other legally-recognized protected basis prohibited by applicable law.