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Executive Assistant
Fashion Industry Company
New York, NY, United States
Job Details - this job has expired, please see similar jobs below
Core Description:
Provide high level administrative support to the SVP of Trade Marketing NA. The ideal candidate will be experienced in prioritizing and handling a wide range of administrative support related tasks with the ability to work independently, in an articulate and kind manner. Must have the ability to interact with staff and licensees in a fast paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful and efficient with a high level of professionalism and confidentiality. Excellent communication and organizational skills a must.
Key Responsibilities:
• Assistant must always represent SVP of Trade Marketing NA in a friendly and professional manner, working with teams with a positive attitude to complete tasks as needed
• Maintain heavy meeting schedule and travelling schedule.
• Update organization org charts and also keep a track email distribution list.
• Ensure delivery of presentation/creative materials worldwide
• Arrange all Business Travel Air/Ground Transportation-including cars in all countries, hotels, dinner reservations as needed
• Maintain contacts on SVP of Trade Marketing’s iPhone and computer
• Daily and meeting lunch orders
• Manage business related finances; Submit and follow up on all expense reports
• Manage personal calendar, booking appointments; dinner reservations, car reservations, personal dinner and lunch reservations, etc
• Constant calendar management with daily updates to SVP of Trade Marketing’s main tasks
• Coordinate internal, external meetings within the international network. Ensuring meetings stay on schedule
• Liaise with assistant in Paris as needed for transportation and shipments
• Send out SVP of Trade Marketing’s weekly schedule every Friday to her Directors
• Adhoc projects as assigned
Application Pre-Requisites:
• College degree required
• Minimum 3-5 years previous administrative experience
Special skills required:
• Strong communication and organizational skills needed
• Ability to work autonomously
• Expert level written and verbal communication skills
• Attention to detail
• Flexible, adaptive and works well under pressure
• Proficiency in Microsoft Office Suite
• Concur experience needed
• SAP/Ariba experience preferred