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Exec Asst
Entertainment & Media Industry Company
New York, NY, United States
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Job Title
Exec Asst - Parents Sales
The Executive Assistant provides administrative/executive support to the VP Group Publisher and Assoc Publisher for the Parents Network. This position coordinates scheduling, handles contact with internal and external contacts, makes travel arrangements, and maintains calendars and other administrative support. Additionally, this position coordinates department events, manages expense reports, acts as the department office manager and provides occasional support to the marketing department.
Essential Job Functions
60%
Schedules and maintains calendar of appointments, meeting and travel itineraries, and coordinates related arrangements. Arranges meetings and conferences. Submits expense reports in a timely manner. Answers and screens telephone calls, takes messages, provides information or redirects calls as appropriate. Performs other administrative duties as assigned. Supports management in forecasting reports, quarterly sales review documents, etc.
10%
Proposal and sales mailing work (issues, media kits, etc)
10%
Supports department staff on as-needed basis (special projects, reservations of meeting rooms, special assignments, handling some travel arrangements, filing/routing of contracts).
10%
Supports Sales and Client Services staff by helping to coordinate and execute programs on time and report on program execution. Maintains sponsorship reservation calendars, assists with initial campaign set up, and compiles materials for client facing campaign reporting.
10%
Supports marketing department.
Minimum Qualifications and Job Requirements| All must be met to be considered.
Education:
College degree
Experience:
Two to three years experience working in fast-paced digital media environment with related administrative experience.
Specific Knowledge, Skills and Abilities:
Microsoft Office- PowerPoint, Excel, Adobe Acrobat, Outlook, DART Sales Manager
Must be discreet and able to handle confidential materials.
Must be capable of exercising good judgment in making decisions and able to work independently.
Must be anticipatory and possess good problem solving skills.
Ability to prioritize and effectively manage multiple projects simultaneously.
% Travel Required (Approximate): 0%