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Design Coordinator
Fashion Industry Company
Portland, OR, United States
Job Details - this job has expired, please see similar jobs below
SUMMARY:
Perform confidential administrative and secretarial duties for VP and Design & Innovation management members. Handle a broad scope of confidential and proprietary information. Manage routine office matters for design management members. Work on special projects as assigned by VP.
RESPONSIBILITIES:
• Provides analytical and specialized administrative support to the VP of Design and Innovation and design/ innovation managers. Performs critical and confidential administrative duties and coordinates correspondence and work projects for above managers.
• Ability to create excellent presentations using PowerPoint, imovie and/or Keynote software etc.
• Able to operate video equipment for key meetings etc.
• Screens incoming calls, mail and personal visits. Evaluates the relative importance of each and handles appropriately.
• Composes letters and reports from verbal instructions or written notes/drafts and dictation.
• Schedules appointments and coordinates calendars. Keeps Outlook and contact lists updated and synced with smart phone and paper calendars for design managers.
• Coordinates VP travel arrangements, hotel/car accommodations and planning of itineraries.
• Attends and takes minutes for various meetings as instructed by VP.
• Develops office procedures and filing systems as necessary.
• Maintains follow-up on action required.
• Coordinates onsite and offsite meetings (large and small) including attendees, facility, equipment needs, catering, etc. (manager’s meetings, etc.).
• Special projects as assigned by VP.
• Maintains positive open lines of communication with all Company management, staff and other departments in order to contribute to the smooth flow of information and efficient operation of the organization.
• Performs other related duties as directed.
• Must be a highly motivated self-starter and be able to work with a minimum of supervision. Senior level proficiency with MS Office applications (Word, Excel, but most importantly PowerPoint and/or Keynote).
• Demonstrated record of strong interpersonal skills and the ability to establish and maintain excellent working relationship with all internal contacts/co-workers.
• Possess strong problem solving skills and independent judgment.
• Have a demonstrated history of excellent organizational skills, ability to maintain confidentiality, ability to prioritize many tasks and complete tasks with accuracy and efficiency.
Requirements:
• Must have a minimum of 5 years of work experience providing administrative support in progressively responsible positions.
• High School or equivalent degree.
• Senior level experience with the Mac platform and MS Office applications (Word, Excel, PowerPoint).
This job description is not meant to be an all-inclusive list of duties and responsibilities, but constitutes a general definition of the position's scope and function in the company.
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