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Coordinator (m/f) Accounts Payable Key Accounts
Entertainment & Media Industry Company
Heidelberg, , Germany
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Company Nature is a major new force in scientific, scholarly, professional and educational publishing. By using its combined expertise, scale and the reach of our brands, the company aims to grow and innovate in order to better serve academic researchers, students, teachers, institutions, professionals and the wider public, by helping them discover more. Company Nature was created through the combination of Nature Publishing Group, Palgrave Macmillan, Macmillan Education and Company Science+Business Media in May 2015. This strategic merger brought together these dynamic publishing houses with more than 150 years of history behind them, as well as complementary geographic footprints and brand portfolios, a track record of creativity and innovation, and a shared vision to advance knowledge and learning around the world. The company numbers almost 13,000 staff in over 50 countries and has a turnover of EURO 1.5 billion.
In this position you will be a member of our Accounts Payable team and therefore part of our Berlin-based Finance Shared Service Center. In Berlin, we use our years of expertise to support the Accounts Payable accounting at our publishing houses in Germany, the Netherlands, France, Great Britain, Switzerland and Austria. In this context, we work together with an external service provider, and employ an electronic workflow tool to process our invoices.
As part of the Accounts Payable team you will have a diverse and exciting range of duties, while also serving as the central and global contact person for all of our main vendors.
Further, your responsibilities will include:
• Distributing incoming invoices to the appropriate mailboxes and constantly monitoring both the processing of these invoices by the service provider and their review/approval on the part of Company Nature employees.
• Reviewing all bank statements from our main vendors
• Maintaining the main vendors’ global mailboxes and distributing incoming invoices to the appropriate sub-mailboxes
• Monitoring the service provider’s invoice processing
• Monitoring the parked invoices in the incoming invoices log and sending dunning letters to those responsible for reviewing/approving invoices
• Reviewing incoming bank statements, requesting missing invoices, and clarifying cases of over-, under- and duplicate payments
• Reviewing the proposed payment conditions for our main vendors
• Monitoring the incoming invoices log and the processing of invoices that were rejected, or were forwarded by the service provided for further clarification
• Intercompany reconciliation at the end of the month
• Additional duties may arise as needed, e.g. processing invoices; creating or modifying master data; manually booking invoices; processing payments; distributing incoming invoices (in digital or paper form); and preparing invoices for travel costs or credit cards
Your profile
Essential
• Minimum 3 years professional experience in Accounts Payable accounting
• English skills: fluent
• German skills: advanced
• Precision and an eye for detail
• Cultural awareness and sensitivity
• Pro-active problem-solver
• Outstanding commitment to service
• Advanced Excel skills
Desirable
• SAP FI skills
• Experience with international service providers
Terms
Limitation: None
Working Hours: Full-time
Company and Location: Company Science + Business Media Deutschland GmbH, Berlin
We offer a comprehensive benefits package that includes:
• Varied and interesting tasks
• An excellent working environment with flat hierarchies
• A good work life balance with fair working hours + a generous and flexible vacation package
• Discounted public transport
• Discounted book prices
• An excellent on-site cafeteria
Excited by the prospect of joining us? We are looking forward to your online application. Please upload a CV and cover letter, including your salary expectations and current notice period.
To find out more information about our organization please take a look at Company website and Company website.