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Coordinator, Corporate Functions, Human Resources
Fashion Industry Company
New York, NY, United States
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Description
The Coordinator will be responsible for supporting the Corporate Functions HRBP team by providing day to day administrative and Human Resources project support. The position is responsible for the administrative processes as it relates to recruiting, onboarding, job changes, and the HR annual processes. The coordinator will also support basic employee inquiries in partnership with Employee Services.
General Administration
•Ongoing upkeep of all job descriptions and department Org Charts on the Corporate Functions Share Point.
•Perform audits on employee information to ensure records are updated correctly and to ensure data integrity in HR Connect and HR Connect Rewards.
•Complete employee verifications and unemployment claims.
• Evolve operational practices for the HR Processes. Identify process improvements that can be made to make the processes more efficient and effective for the HR Corporate Functions team and employees in the functions.
Annual Processes
•Collect and organize requests for the mid-year and year-end Promotion/Adjustment process. Schedule review meetings with Compensation and Finance per the year-end timeline.
•Support the PDP process during the initiate, midyear check-in and end of year performance phases. Includes tracking of all reviews and sending communication/follow-ups to employees and managers.
•Work with HRBP/ESO to schedule Talent Planning/Talent Council meetings and plan necessary communications. Collect Talent Planning documents from managers and prepare materials to be presented at Talent meetings.
Recruiting
•Responsible for updating Open Positions/Offers report on Global Talent Share Point in collaboration with the Talent Acquisition team. Responsible for updating requisition forms and collecting job descriptions for review and submission to Talent Acquisition.
•Manage onboarding process for all new hires. Includes sending the New Hire Welcome email, working with Employee Services to ensure all new hire paperwork is complete, send onboarding checklists, and coordinating employee setup with department administrators.
Payroll Administration
In Partnership with Employee Services and Payroll:
•Answer inquiries and address payroll issues
•Work with payroll to request prior week adjustments
•Ensure compliance for all payroll related matters
Qualifications
•0-2 year’s administrative experience
•Prior experience working in a fast paced corporate environment
•Strong interest in Human Resources
•Ability to work in a professional and confidential environment
•Strong organizational skills, analytical skills, and attention to detail
•Strong knowledge of Word, Excel, PowerPoint & Outlook Calendar. Oracle and Share Point a plus
•Strong written and verbal communication skills