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Conference and Catering Sales Specialist
Entertainment & Media Industry Company
Mc Lean, VA, United States
Job Details - this job has expired, please see similar jobs below
Company's Corporate Services team is seeking an Outside Catering Sales Specialist to promote and market event space to outside groups at our beautiful corporate headquarters in Tyson's Corner.
In this role, you will:
• Promote and market the company's event space to outside groups by attending local events, updating website and distributing internal marketing materials to clients. Stay current with industry trends.
• Prepare responses and cost proposals as requested and negotiate prices and contracts for events. Track profit numbers and work with Sodexo for contract compliance as relates to conference and catering. Manage the ledger for the outside catering sales and work with Sodexo to develop budget. Report profit numbers to Sr. Staff at monthly meeting.
• Manage event logistics. Work with Manager/Conference services to oversee and manage events in the conference and dining facilties, including overseeing special event needs and providing guidance to customers. Work with Manager to maintain requirements of Sodexo food service for all events including menu design, service, pricing, billing and special requests. Work with Sodexo to provide appropriate quotes on custom menus. Coordinate with various deparments to meet client event needs - including IT, Facilities, and AV. Participate in performing a monthly performance measurement inspection pertaining to conference and catering. Attend weekly catering meeting to review business. Take lead on rotating basis.
• Work with tenants and Company-sponsored outside groups on their events. Develop this business to offset Company catering costs.
• Negotiate group contracts with local hotels. Act as liaison with Hotel Sales group and client. Negotiate rates and acts as liaison between hotel sales representative and internal meeting partner for group contracts.
• Provide input on the budget & monthly reports for Corporate Services, including budget development, tracking and generating reports. Manage the Outside Catering Sales budget.
• Assign events as appropriate to the Conference Center teams. Oversee and manage functions in the Conference and Dining facility for internal customers, tenants, and Company sponsored outside groups. Take the lead in the Manager's absence. Help maintain requirements of the Sodexo food service contract as it pertains to conference and catering.
• Manage logistics for occasional off premise meetings as needed including but not limited to, hotel arrangements, special events, convention arrangements, meals, room set ups, a/v and vendor negotiations. Includes travel. This includes departmental recruiting meetings (such as for UNITY and also occasional off-premise events for senior leadership team.)
Here's what you need:
• Bachelor's degree
• 5+ years experience in event/meeting planning
• Strong interpersonal and client service skills
• Self-starter; problem solver
• Deadline-driven, results-oriented, and attentive to detail