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Administrative Assistant
Entertainment & Media Industry Company
Philadelphia, PA, United States
Job Details - this job has expired, please see similar jobs below
Job Summary:
Responsible for providing administrative support to senior management
and staff. Coordinates multiple projects; orchestrates meetings,
researches agenda items, analyzes data, and compiles reports. Maintains
necessary office supplies and ensures various equipment is properly
configured, installed, and maintained. Works with moderate
supervision/guidance. Is accountable for individual results and impact
on team.
Core Responsibilities:
• Provides administrative and clerical support including correspondence,
typing, filing, research, and various projects.
• Practices good judgment, discretion, and confidentiality of sensitive
information regarding department activities.
• Creates intricate spreadsheets, Word documents, and/or PowerPoint
presentations.
• Screens and directs incoming phone calls.
• Handles maintenance of all office equipment.
• Coordinate and schedule internal/external meetings and conference calls; manage daily calendars
• Proper maintenance of all department filing systems including both hard and soft types of files
• Coordinate domestic travel and prepare corresponding expense reports
• Prepare, sort and distribute all outgoing/incoming mail; UPS; and FedEx
• Regular, consistent and punctual attendance. Must be able to work
nights and weekends, variable schedule(s) and overtime as necessary.
• Other duties and responsibilities as assigned.
Skills/Qualifications:
-Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
-Excellent meeting and travel management skills
-Excellent verbal and written communication skills including a pleasant telephone manner
-Excellent customer service skills for both external and internal clients with a 'can do' approach to resolution
-Excellent organizational and prioritization skills with the ability to manage competing demands and prioritize effectively
-Excellent attention to detail and establishing priorities and meeting deadlines
-Excellent problem solving and people skills
-Proficiency with the use of standard office equipment including copiers, scanners, printers and fax equipment
-Ability to work with little direct supervision and in team settings
Job Specification:
• High School or Equivalent
• Generally requires 2-5 years related experience
Company is an EOE/Veterans/Disabled/LGBT employer