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Administrative Assistant
Entertainment & Media Industry Company
Rohnert Park, CA, United States
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Job Summary:
Responsible for providing administrative support to the Technical Operations Manager and staff. Performs administrative duties such as typing, filing, processing mail, and answering phones. Maintains necessary office supplies and ensures various equipment is properly configured, installed, and maintained. Works on straight forward tasks using established procedures. Work is subject to review by others. Depends on others for instruction, guidance and direction.
Primary Responsibilities:
• Screens and directs incoming phone calls and emails.
• Handles maintenance of all office equipment.
• Responsible for the purchase of various meeting, office and technical operations supplies.
• Liaison for iPhones and iPads for IT and Technical Operations team
• Orchestrates and attends meetings
• Maintains vehicle database and shared Outlook calendar
• Processes vacation & training requests
Core Responsibilities:
• Greets and assists business associates, visitors, and staff in a courteous and helpful manner.
• Accurately and efficiently types and distributes letters, memoranda, purchase orders, or other material.
• Utilizes processing, spreadsheet, and other computer software; prepares documents from hard copy or recorded formats; assists senior management in the preparation of regularly scheduled or special reports.
• Regular, consistent and punctual attendance. Must be able to work nights and weekends, variable schedule(s) and overtime as necessary.
• Other duties and responsibilities as assigned.
Job Specification:
• High School or Equivalent
• Generally requires 0-2 years related experience
Additional Requirements:
• Must have a High School Diploma or GED
• Must have extensive experience and advanced proficiency in Microsoft Office Word, PowerPoint, Outlook & Excel including pivot tables and VLookups.
• Must have excellent verbal and written communication skills with a demonstrated ability to articulate relevant information in an organized and concise manner
• Must possess strong interpersonal skills with the ability to effectively work with all levels of employees across different organizations and functions
• Must have a valid driver's license.
Physical Requirements:
• Must operate a keyboard, mouse, computer and phone for extended periods of time
• Must communicate verbally with customers and internal staff on the phone and in person.
• Must sit prolonged periods of time in front of a computer monitor.
• Must be able to lift up to 40 lbs
Company is an EOE/Veterans/Disabled/LGBT employer