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Administrative Assistant
Entertainment & Media Industry Company
Denver, CO, United States
Job Details - this job has expired, please see similar jobs below
In this role, you will be responsible for acting as a personal and confidential assistant to senior management: overseeing busy calendars, complex travel plans and detailed expense reporting. Maintaining knowledge of corporate activities to assist in policy, procedure, and administrative matters. Assists with staff meetings, delegation follow-up, presentation prep and document editing. Partnering with local administrative team and Office Manager, ensuring the processes and cultural pulse of the team align with the executive's vision. Performing responsibilities with a professional, positive attitude, always representing the executive and company well.
Core Responsibilities:
• Responsible for the coordination and scheduling of internal meetings and presentations; gathers and prepares materials for the executive team.
• Assures the organized coordination of the executive's calendar; schedules meetings and prepares detailed itineraries, complete with travel accommodations, etc.
• Assures the accurate and timely reconciliation of the executive's expense account.
• Builds and maintains strong relationships, both internally and externally, providing ease of access for the local executive team.
• Works closely with the Office Manager to understand the operations, events, budget and culture of the team, in order to provide the executive team with status and updates as needed.
• Displays a strong knowledge of desktop tools including the Microsoft Office Suite as well as internal accounting and HR systems.
• Regular, consistent and punctual attendance.
• Other various projects, duties and responsibilities as assigned by the executive team.
Job Specification:
• High School or Equivalent
• Generally requires 2-5 years related experience
Company is an EOE/Veterans/Disabled/LGBT employer