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Administrative Assistant
Entertainment & Media Industry Company
Montreal, , Canada
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Company is a truly Canadian company with over 136 years of success. We are defined by the passion of our team members and their belief in our company’s vast potential.
To ensure we continue to be recognized as Canada’s leading communications company, we’re committed to finding and developing the next generation of leaders. This means creating best-in-class career and development opportunities for our employees.
If you’re passionate, driven and find yourself seeking interesting work, new challenges and continuous learning opportunities, then we want you to join our team.
Team Description:
Network provisioning is responsible for Wireline, Wireless and TV network components, including the Company network, all of which come together to ensure Network achieves its goal: For the Company networks to be recognized by customers as the Best networks in Canada and abroad.
Job Duties/Accountabilities:
• Provide administrative assistance to 3 Directors and management staff
• Manage and prioritize the Director’s calendar and set up meetings
• Reading superior's messages and mail to establish response and priorities
• Handle expense account for Directors
• Arrange / coordinate travel arrangements
• Coordinate weekly meetings for Directors and immediate managers including agenda, logistics, follow-ups and action items including taking minutes
• Planning, organizing and coordinating internal meetings
• Processing inquiries with various departments and internal/external customers
• Manage HR files for the department; processes HR transactions in the SAP HR and ensure system accuracy
• Order office supplies as well as handling equipment returns
• Prepare presentations, documents and other reports as needed as well as coordinate reports required by Director
• Vacation tracking for Directors
• Handle invoice payments
• Manage special projects as required during the year
Preferred Qualifications/Competencies:
• Knowledgeable in APSS, Ariba and HR SAP System
• Studies in secretarial or office automation would be an asset.
Critical Qualifications/Competencies:
• Bilingual (English and French)
• Initiative and ability to work with minimum supervision
• Solid organizational skills and ability to handle multiple inquiries/requests based on their respective priorities
• Strong PC skills ( MS Office – Excel, Word, PowerPoint, Outlook)
• Ability to operate effectively under pressure
• Strong oral and written communication skills; ability to write various letters, memos etc. for internal and external clients of all levels, proofread and edit presentations and have the ability to clearly articulate and clarify requests
• Strong interpersonal skills with the ability to interact with clients of all levels in a confident, courteous and professional manner.
• Ability to learn quickly
• Outstanding attendance record
• Confidentiality / Discretion
• Highly developed sense of professionalism and ethics
Additional Information:
Position Type: Management
Job Location: Canada : Quebec : Montreal
Application Deadline: 02/24/2017
Please apply directly online to be considered for this role. Applications through email will not be accepted.
Company is committed to fostering an inclusive, equitable, and accessible environment where all employees and customers feel valued, respected, and supported. We are dedicated to building a workforce that reflects the diversity of the communities in which we live and serve, and where every team member has the opportunity to reach their full potential.
Created: Canada, QC, Montreal