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Administrative Assistant
Fashion Industry Company
Los Angeles, CA, United States
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Specific Responsibilities
Company Overview
CAA-GBG Global Brand Management Group is a joint venture between the world’s premier talent agency, Creative Artists Agency, and the world’s largest brand management company, Company.
The venture combines the resources and licensing expertise of both companies and provides a seamless brand experience for our partners to help them open doors to new markets, expand into different categories and ultimately engage new consumers.
As a global brand extension business, we offer 360° service to our brand owners and licensees that covers consultancy, strategy, sales, retail, creative, product and marketing, managing the entire process from concept development to market launch.
Job Purpose
The Administrative Assistant will work with the Senior Vice President, Licensing/Brand Development in the continued expansion of our successful programs and development of new ones. The role will encompass a variety of sales assistant duties including lead generation and contact sourcing, as well as a number of administrative responsibilities – coordinating presentations, scheduling travel and conference calls, and managing status updates for clients. The Administrative Assistant will play an integral role in researching new licensee initiatives and supporting our licensees and brand owners in the development and growth of their opportunities worldwide.
Main tasks:
• Support the licensing sales process including company and industry research, executive/contact mining and cold calling.
• Support in all areas of administration, including printing and binding presentation decks and monitoring sales assets.
• Assist in directly preparing presentations and/or interfacing with creative services on the deployment of sales and marketing materials.
• Calendar management and expense report processing.
• Book travel and accommodations.
• Book meetings and help prepare internal workshops and meetings, including managing meeting invitations, preparing rooms, catering for meetings and ensuring visitors’ experience and impression is outstanding.
• Coordinate conference call invitations, ensuring timing is in line with the various time zones of teams and partner organizations joining.
• Carry out projects as necessary and to assist with the product development, brand management, and royalty accounting teams.
• Facilitate excellent communication across the internal team as well as between licensors and licensees.
Skills and Requirements
• 2+ years of experience as an administrative assistant, preferably in celebrity licensing and/or brand management.
• Excellent attention to detail.
• Strong organizational and communication skills
• The successful candidate must have advanced proficiency of Microsoft Office software – Word, Excel, Outlook, PowerPoint (particularly formatting, creating and presentation)
• Advanced multi-tasking, prioritization and organizational skills
• This role requires a person who is proactive and has excellent calendar management and administration skills.
• Experience in consumer product licensing or in a sales environment preferred.
GBG USA Inc. is an Equal Opportunity Employer