Pharmacy Buyer Job Description

Pharmacy Buyer Job Description

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Pharmacy buyer provides expertise to staff and participants with the 340B program regarding ongoing compliance with the 340B program.

Pharmacy Buyer Duties & Responsibilities

To write an effective pharmacy buyer job description, begin by listing detailed duties, responsibilities and expectations. We have included pharmacy buyer job description templates that you can modify and use.

Sample responsibilities for this position include:

Maintains an inventory of drugs and supplies in accordance with the current purchasing group programs
Prepares and places drug orders with manufacturers and wholesalers
Prepares and places non-drug supply orders
Receives drug and non-drug supplies and assures the items and counts are correct as per invoice
Distributes supplies in proper location under proper storage conditions
Prepares necessary documentation to initiate processing the invoices
Manages recall information and return goods process
Conducts monthly review of contract compliance
Searches for hard to find drugs and keeps Department Manager informed of status
Manages expired drug rebates

Pharmacy Buyer Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Pharmacy Buyer

List any licenses or certifications required by the position: PTCB, GHX, CPR, BLS, IV, ACPE

Education for Pharmacy Buyer

Typically a job would require a certain level of education.

Employers hiring for the pharmacy buyer job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business, Associates, Pharmacy, Education, Accounting, Technical, Pharmacy Technician, Finance, Supply Chain Management, Healthcare

Skills for Pharmacy Buyer

Desired skills for pharmacy buyer include:

Word processing and spreadsheets
Medical terminology
Microsoft Office Suite
Automated Dispensing Unit technology and reporting
Basic algebra and basic accounting methods
Jobs outside area of responsibility
Laws and regulations regarding 340B Drug Discount Program
Personal computer operations and business applications
Vendors and insurance benefits
340b pharmaceutical purchasing program and support of 340b compliance

Desired experience for pharmacy buyer includes:

Manages/communicates drug shortage situation
Owner of our Records Management Initiative
Assists in Pyxis training/logon issues
Responsible for managing the “Borrow Book”
Submits monthly floor stock and EMS billing
Ensures bar codes are attached to Pyxis and Meditech

Pharmacy Buyer Examples

1

Pharmacy Buyer Job Description

Job Description Example
Our company is looking to fill the role of pharmacy buyer. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for pharmacy buyer
  • Prepares unit dose drug orders to include packaging and labeling of medication under the pharmacist's direction
  • Cleans various areas of the department as required
  • Fills patient medication bins, floor stock exchange carts, automated dispensing machines (by Certified Pharmacy Tech Only) and anesthesia boxes, under supervision of the pharmacist
  • Maintain accurate inventory levels with an emphasis on service levels and inventory turns
  • Utilize system reports and knowledge of warehouse activities to maintain accurate inventory records
  • Communicate all significant inventory information to CSC Pharmacy Manager and Warehouse Logistics Manager to help facilitate shortage detection
  • Direct cycle counting program and assist in performance of cycle counts if needed
  • Review and process GSO on determined days
  • Assist in communicating and handling of product recalls
  • Assists facility pharmacy buyers on all product substitutions when backorders occur during the normal procurement process
Qualifications for pharmacy buyer
  • Assist CSC in maintaining required pedigree documentation for eligible products
  • Evaluate inventory levels, making adjustments to inventory min/max/reorder levels, safety stock, lead times and inventory formulas to ensure sufficient supply to meet customers’ needs while maintaining targeted inventory levels
  • Assist in management of critical stock pile medications
  • Handle process for return/destruction of all expired/recalled CSC pharmacy products
  • Identify and analyze product trends by supplier and SKU and make recommendations for SKU reduction at CSC based on utilization data
  • Monitor new releases (contract and or generic) and communicated to facility staff
2

Pharmacy Buyer Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of pharmacy buyer. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for pharmacy buyer
  • Work with pharmacy wholesaler to implement product and process improvements
  • Orders medications to maintain appropriate par levels in the Pharmacy
  • Understands and utilizes primary wholesaler processes and systems
  • Understands and utilizes secondary wholesaler processes and systems
  • Understands and utilizes contract suppliers processes and systems
  • Understands and utilizes hospital supply ordering programs and systems
  • Scans and Identifies medication utilizing current medication administration and automated storage systems
  • Places new items in isolation until Pharmnet adds to system
  • Uses AHS-IS Non Critical Help Desk Request Form for technical issues
  • Submits formulary additions through Pharmacy CDM/Formulary Item Request Form
Qualifications for pharmacy buyer
  • Utilizes best buying practices set forth by our group purchasing organization (GPO)
  • Understands GPO’s contract hierarchy
  • Orders appropriately direct from vendors when wholesalers are stocked out
  • Monitors and maintains the manufacture backorders
  • Reports any issues to the clinical manager
  • Completes monthly financial reports utilizing resources from multiple vendors
3

Pharmacy Buyer Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of pharmacy buyer. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for pharmacy buyer
  • Acknowledges employees, physicians and visitors promptly with a courteous, professional manner
  • Develops positive working relationships with other functionally related units of the hospital and demonstrates respect for coworkers
  • Develops processes that would improve patient satisfaction
  • Demonstrates respect for human dignity and self-worth
  • Contributes to a positive working environment by demonstrating a supportive learning attitude
  • Mentors new employees, staff and students in department by providing guidance and support through orientation and integration into the health care team
  • Mentors new hires to assist in building team and making them feel like part of the department
  • Promotes timely workflow by following hospital policy for medication preparation, mixing and dispensing
  • Helps to improve a work process or procedure that results in the reduction of costs, adding revenue or increasing operational effectiveness
  • Demonstrates awareness of factors by correctly filling and mixing medications and correctly utilizing the automation for medications and supplies
Qualifications for pharmacy buyer
  • Translates goals and objectives of the department into effective work operations, encouraging and supporting employees to achieve these goals
  • Brings about positive outcomes through extra effort such as working an extra shift, covering for another employee, staying late/arriving early as needed or volunteering for extra duties
  • Completing monthly quality review as assigned in month due
  • Mentors new employees to assist them in making successful transition into the department resulting in decreased department turnover
  • Demonstrates safe practice in the preparation of medications
  • Complies with all JCAHO regulatory standards
4

Pharmacy Buyer Job Description

Job Description Example
Our company is growing rapidly and is looking for a pharmacy buyer. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for pharmacy buyer
  • Experience in supply chain management or pharmacy purchasing (preferred)
  • Licensed as a registered Pharmacy Technician in Florida
  • Certification in supply chain management or purchasing (preferred)
  • Under the supervision of Director of Pharmacy, will participate in all activities of the pharmacy department that involve the inventory management of drugs, medication storage areas and department related supplies
  • Establishes AND maintains appropriate inventory levels of drugs/supplies
  • Facilitates Injectable Medication Authorization process
  • Maintain an adequate, cost-effective supply of drugs
  • Maintain storeroom inventory for selected items and review usage statistics, adjusting minimum/maximum levels as appropriate
  • Communicate with hospital personnel to provide information and assist in product and vendor selection
  • Review want lists, check product stock levels and place orders with wholesaler and manufacturers daily
Qualifications for pharmacy buyer
  • Pharmacy technician with experience in pharmaceutical inventory management, ordering, and or purchasing
  • Certified Pharmacy Technician certificate or State Pharmacy Board requirement preferred
  • Minimum of at least 2 years of hospital pharmacy experience required
  • Pharmacy purchasing experience and Automated Dispensing Machine (ADM) inventory management strongly preferred
  • Bachelor’s degree in business or related field and three years of progressive experience as a buyer or purchasing agent, including bids and contracts and vendor management in a medium to large company or an Associate’s degree in business administration, supply chain management or related area plus three years direct experience as a buyer
  • Knowledge of and ability to utilize procurement software
5

Pharmacy Buyer Job Description

Job Description Example
Our innovative and growing company is hiring for a pharmacy buyer. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for pharmacy buyer
  • Understanding and managing the status of product life cycle and brand maturity
  • Negotiating promotion and launch profit opportunities relating to direct purchases into the pharmacy warehouse (stocking allowances) and distributing out to retail pharmacies (distribution allowances)
  • Evaluating vendors
  • Developing and working with the Procurement Brand Manager in the Corporate support structure, product information to be sent to pharmacies such as recalls, new product announcements, preferred product changes, manufacturing problems limiting distribution, temporary buying opportunities, and product size and shape changes
  • Participate in all activities of the pharmacy department that involve the inventory management of drugs, medication storage areas and department related supplied
  • Established and maintains inventory levels of drug/supplied
  • Process wholesaler invoices for payment by account payable according to Policy and Procedures
  • Manages the transfer of drugs between areas of pharmacy, the hospital, and non-hospital accounts
  • Demonstrates working knowledge with the general duties of a Pharmacy technician
  • Maintains Department Administration and Monthly Billing
Qualifications for pharmacy buyer
  • Three to five years hospital experience or equivalent training, trained in general use of pharmacy and wholesaler computers
  • Must have excellent written and verbal communication skills organizational skills
  • Knowledge of pharmaceutical products, vendors, drug nomenclature and contract negotiations
  • Knowledge of pharmacy laws, technician’s scope of practice, role and functions of a pharmacist
  • Demonstrates knowledge of and proficiency in all pharmacy and vendors' computer applications, computer literacy in Windows applications including spreadsheet software
  • Knowledge of drug names, dosage strength, and formulation

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