Loan Administrator Job Description

Loan Administrator Job Description

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Loan administrator provides support for desktop Windows, Linux and macOS operating systems (OS), physical and virtual, Symantec Suite of cybersecurity products, Microsoft Office Suite including Visio, Project.

Loan Administrator Duties & Responsibilities

To write an effective loan administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included loan administrator job description templates that you can modify and use.

Sample responsibilities for this position include:

Initiate and prepare loan documentation packages including completion of Loan Documentation Checklist and verification of approval authority for submission to the CLC
Review loan documentation to understand requirements for capital calls and distributions
Obtain insurance documentation for new loans when required
Determine relationship exposure via internal bank systems, review of applications, tax returns, financial statements and other supporting documentation
Reviews construction draws for completeness and accuracy and maintains excel spreadsheets with approved construction budgets, records and requirements for units under construction, spec and sold
Assist in the oversight throughout the new loan closing process to ensure timely closings with all appropriate documentation as required
Provide follow up for collateral documentation not obtained at closing, to include recorded closing documents, building permits, hazard insurance, flood plain verification, to ensure compliance with requirements as established by Bank policy
Calculate, invoice and disburse ongoing interest and fee payments from a Borrower and/or Lender perspective including Agency and Amendment fees all quarter end activity
Process draws for construction loans, ensuring the work is completed and that the bank preserves its priority lien position
Work in conjunction with borrowers, contractors (general and subs), monitoring firms and title companies to ensure projects remain on time and budget for completion

Loan Administrator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Loan Administrator

List any licenses or certifications required by the position: UCC, SBA, GNMA, AIA

Education for Loan Administrator

Typically a job would require a certain level of education.

Employers hiring for the loan administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Finance, Business, Business/Administration, Accounting, Education, Communication, Real Estate, Legal, Associates, Paralegal

Skills for Loan Administrator

Desired skills for loan administrator include:

Documentation
Accounting and data systems
Law
Excel
Education
Microsoft Office Suite
Departmental systems and applications
Standard desktop applications used by the business unit
LIQ
Multi-phased construction and multiple collateral properties

Desired experience for loan administrator includes:

Seamless coverage utilizing Loan IQ functionality to support the Loan Agency business
May have some lead duties
5-10+ years of relevant loan administration and Commercial Real Estate lending experience
Demonstrated ability to close commercial loans and administer complex commercial loan portfolio
Bachelor’s degree in a relevant discipline (Finance, Accounting, Business)
Pre-Close review of construction due diligence to ensure SBA and bank loan policies are adhered to

Loan Administrator Examples

1

Loan Administrator Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of loan administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for loan administrator
  • Monitor the process of setting up all loan files (documentation, financial, special assets) in accordance with the bank's guidelines and procedures, the bank's policies, and regulatory requirements
  • Assist with the Loan Compliance function of the Bank and assist in the review of documentation before and after the loan closes to ensure compliance with the bank's loan policy and all state and federal regulations
  • Serve as the administrator and maintain the LaserPro loan documentation platform software
  • Process and maintain system accuracy in relation to interest payments, contract rollovers, paydowns, PIK’s, drawdowns and restructures
  • Resolve discrepancies as arise with Administrative Agent Bank
  • Prepare and reconcile quarterly CLO P&I reconciliations
  • Interact with Trustees as necessary to resolve discrepancies
  • Establish and maintain professional relationship with Agent Banks, Trustees and Administrators
  • Monitor daily cash reconciliations for 50 + accounts in both US and FX
  • Monitor monthly positions w/Trustees and Administrators to insure activity recorded accurately
Qualifications for loan administrator
  • Monitor participation / collateral payments
  • Work in a team environment and provide back up as necessary
  • Ensure professionalism and accuracy of all internal and external activity
  • Assist in periodic system upgrades
  • Monitor assigned Sweep customer's account through URIBS System
  • Receive and distribute remittance instruction on Global CMS and Test Key
2

Loan Administrator Job Description

Job Description Example
Our innovative and growing company is hiring for a loan administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for loan administrator
  • Contact Sweep customers to resolve returned of funds issues as soon as notification is received
  • Finalize time deposits once all payments are processed
  • Enter Time Deposit information on CTDS
  • Process and Confirm FX Deals with Traders and Customers
  • Maintain daily work sheets of clients accounts
  • Maintain current information list for Facsimile Service customers
  • Origination of syndications, non-agency, primary and secondary trading
  • Supporting GBM, CMB, project finance and all other business lines
  • Resolve outstanding issues independently with minimum referral and conduct investigations within agreed to timeframes and ensure proper escalation protocol is used
  • Maintain a high level of communication and rapport with the Account Managers, Credit Officer and branch clientele
Qualifications for loan administrator
  • Of funds
  • Process all entries relating to new and existing commercial, retail and real estate loans and Letters of Credit
  • Process all entries relating to new and existing equipment, commercial and retail loans
  • Experience with specialized lending products
  • Coordinate closings and settlement of Par and Distressed trades with Agents, Counterparties and Legal both on ClearPar and manual documents
  • Monitors the lending instructions received from customers and or agent banks for completeness, accuracy and intent
3

Loan Administrator Job Description

Job Description Example
Our company is looking for a loan administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for loan administrator
  • Work directly with loan operations to ensure loan documents are prepared in accordance with credit approval, loan documentation standards and regulatory requirements
  • Timely and accurate preparation of customer bills for applicable fees and or interest
  • Reviews the reconcilement of (cash disbursement) suspense accounts on a daily basis
  • Ensuring the reconcilement and applicable corrections of customer portfolio such as, unused commitment fee and commitment balances, past due related items, differences in the amortizing of fees and GL balances
  • Comply with the established administrative guidelines and that transaction processing is consistent with departmental procedures
  • Process all entries relating to new and existing commercial, retail, real estate, equipment finance loans, leases and Letters of Credit
  • Assist the Senior Loan Administrator in tracking available funds for each credit facility
  • Set up Letters of Credit on T24 and WAVE, as per instructions from the Admin Agents, and update the BR81 Letter of Credit log as required
  • Audit loan documents (prior to execution by borrower) for adequacy and determine missing, incomplete or incorrect information required by the bank, Federal and State regulations to maintain quality controls
  • Audit all loan documents (after execution by borrower) to verify that the documents have been returned, signed, dated, and initiated properly
Qualifications for loan administrator
  • Duties may include file room maintenance (e.g., archiving, filing, updating, File Tracker)
  • Enter application data accurately and timely into the loan origination spreadsheet and Cash Suite Origination Application
  • Obtain all background checks required for new and renewal credit
  • Confirm and validate all loan and decision data upon receipt of final status, generate notifications to Branches/Small Business Relationship Managers/Relationship Managers and send decision letter to applicants in a timely fashion
  • Monitor all conditions required for booking
  • Provide high-level customer service to Branch Personnel, Small Business Relationship Managers and Relationship Managers
4

Loan Administrator Job Description

Job Description Example
Our growing company is looking to fill the role of loan administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for loan administrator
  • Run annual background checks and prepare file for underwriting
  • Ensure all lines are reviewed in an efficient and timely manner
  • Request new applications, as applicable
  • Process all entries relating to new and existing equipment loans
  • Maintain a high level of communication and rapport with other Loan Administrators and Manager, Loan Administration, the Equipment Finance Account Managers
  • Participate in the writing and maintaining of robust procedures and ensure adherence to all applicable US regulatory requirements group policies
  • Process all entries relating to new and existing equipment, real estate, commercial and retail loans
  • Process all entries relating to new and existing loans
  • Maintain a high level of communication and rapport with other Loan Administrators and Manager, Loan Administration, the Commercial and Retail Account Managers
  • Verify and process inspection invoices, other departmental expenditures and supply orders for appropriate disposition
Qualifications for loan administrator
  • Experience in administration working in a financial institution with a sound understanding of banking processes is preferable
  • Proficient computer skills – experience of CLO/Loans administration related software programs and Microsoft Office is essential
  • Minimum three (3) years administration experience including one (1) year loan administration experience an asset
  • Prepare monthly departmental loan report through the use of Lion Builder
  • Quote construction loan payoff and lot release amounts to closing attorneys, and follow up on receipt of payoff
  • Provide general administrative support for construction loan officers
5

Loan Administrator Job Description

Job Description Example
Our company is growing rapidly and is hiring for a loan administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for loan administrator
  • Participate in new software implementation, upgrade projects and core conversions
  • Additional responsibilities and duties as assigned that will include duties in the SSR and RSO functions (opening accounts, manning a wicket)
  • Responsible for the Loan Closing of Syndicated loans including but not limited to the pre-funding review of
  • Prepare loan closing statements and interface with closing agents to timely disburse funds
  • Booking of the loan transactions ensuring all terms and conditions and proper codes are correctly reflected in the loan system
  • Responsible for the ongoing servicing participation & syndication loans
  • Manage incoming and outgoing payments/wires which includes loan level accounting
  • Perform price reset for participation & syndication loans and processes maintenance requests while working with other participating lenders
  • Prepare and provide the notice for advance/payment/LIBOR roll over to the participating banks
  • Research inquiries and provides resolutions on timely manner
Qualifications for loan administrator
  • Experience using banking core programs and/or loan servicing programs
  • Work experience administering bank loans a plus experience with loan documents and/or legal documents
  • Responsible for interfacing with Special Assets Group (SAG) and process transactions for special assets loans including payment on non-accrual, delinquent, and charged-off loans including shadow side of accounting
  • Process Forbearance agreements and Court Settlement ensuring all terms and conditions are reflected correctly in the loan system including maintenance to the billing schedules
  • Act as a liaison between Loan Servicing and Syndication Department and Special Assets Group
  • 1-2 years of relevant loan administration and real estate lending experience

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