Investment Administrator Job Description
Investment administrator
provides middle-office operational support for the daily investment of approximately $100 billion in assets, held in a diversified investment portfolio of domestic and international equities, fixed income securities, alternative and opportunistic investments, real estate, and cash;.
Investment Administrator Duties & Responsibilities
To write an effective investment administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included investment administrator job description templates that you can modify and use.
Sample responsibilities for this position include:
Troubleshoots and tunes Essbase for system and performance problems
Running of ‘Funds Ticked to Buy’ report daily and then onward investigation of any changes – this will involve liaising with various other members of cees
Maintain the Approved Fund Range database to ensure all plans remain current and any changes are registered and Minuted with relevant CSD
Review and updating of the monthly report of Managed Accounts from Edinburgh – investigating any anomalies
Work with the TCR General Manager on all aspects of monitoring for all types of Managed Accounts
Liaising with Enhance with regards to the quarterly review process – sending current listing and ensuring we receive quarterly performance figures for Discretionary accounts
Updating and recording all action points raised by Enhance to ensure they are actioned
Ensuring all Regular Reviews are scheduled and actioned in line with the set timetable
Working with the AUM (Assets Under Management) report to ensure monitoring is being carried out on all Bespoke holdings
Working with the TCR General Manager to write procedures as required
Investment Administrator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Investment Administrator
List any licenses or certifications required by the position: CPA, CFA, IFIC, CSC
Education for Investment Administrator
Typically a job would require a certain level of education.
Employers hiring for the investment administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Accounting, Finance, Business, Education, Economics, Management, Communication, Business/Administration, Law, Public Policy
Skills for Investment Administrator
Desired skills for investment administrator include:
Microsoft Office products
Advent applications
Complex investments
Derivatives
Private placements
AML obligations and procedures
Awareness of good ethical values
Client due diligence
Economical laws and rules related to the financial of investment and assets
Fixed income and equity securities
Desired experience for investment administrator includes:
Work on streamlining procedures, reports and various documents and their storage
Identifying opportunities for improving efficiency and quality of production of reports and work to deliver such changes
Developing an appropriate level of expertise around the various systems and databases in use within cees to enable ad hoc MI reporting
Member investment requests
Bespoke investment reviews
Beneficiary liaison
Investment Administrator Examples
1
Investment Administrator Job Description
Job Description Example
Our growing company is looking to fill the role of investment administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for investment administrator
- Report breaches of regulation and customer complaints to relevant parties using the relevant reporting systems
- Prepare daily fund flows
- Coordinate receipt of all daily broker/fair value prices for manually priced securities
- Prepare end-of-day manual pricing package
- Review funds’ expense budget analysis
- Review semi-annual and annual financial statements and Form N-SARs, quarterly N-Q and annual 24f-2 filings prepared by the accounting agent
- Prepare and review of certain financial data contained in prospectus and SAI updates
- Review quarterly dividend estimates received from accounting agent
- Assist with the preparation of the quarterly board materials
- Assist with the preparation of monthly AUM reporting and monthly fact sheet data
Qualifications for investment administrator
- Prepare other financial reports for various groups within the firm
- Support management with following and carrying out the requirements regarding any changes in procedures and processes
- You will be responsible for managing your day-to-day queries that are received from the Front Office liaising with all operational partners to ensure the query is resolved and day to day activities are completed in an effective manner
- You will be process the Cash receipts/payments and ensure that these instructions are processed in a timely manner
- You will verify SWIFT receipts and manual entries and process payments and Foreign Exchange transactions
- You will monitor daily any static data changes on client maintenance report
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Investment Administrator Job Description
Job Description Example
Our company is growing rapidly and is hiring for an investment administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for investment administrator
- Download and organize financial reports and correspondence from Funds, managers, delivered to the team email account
- Maintain and organize client contact information in CRM
- Maintain storage and organization of client documents on SharePoint
- Undertake general administration duties including arranging meetings on behalf of the team and booking meeting rooms
- Review specific types of investment recommendations and determine the most appropriate action
- Enhance and build strong and long lasting relationships with beneficiaries/clients in relation to the transaction types providing excellent customer service
- Work is prepared and completed in line with the procedures, deadlines and policies in place
- Complete Investment subscriptions, redemptions and switches within and between fund managers and managed accounts including foreign exchange
- You will assistl with the day-to-day queries from Front Office, escalating issues to relevant internal parties when necessary managing expectations to ensure any problems are addressed and solutions agreed
- Look at and help develop controls and procedures and promote innovative methods/system approaches to meet business needs
Qualifications for investment administrator
- Carry out and oversee payment processing for investment clients dealing with any day-to-day queries
- Carry out and oversee agency clearing processing and dealing queries
- Or a Bachelor's degree (Finance major) with studies or training in investments
- Manage Delaware Investments' contact management system which is on the Salesforce.com platform
- Manage a Salesforce.com Associate
- Actively manage the integrity of the data by implementing data scrubbing and consolidation procedures
3
Investment Administrator Job Description
Job Description Example
Our company is growing rapidly and is hiring for an investment administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for investment administrator
- Liaise with marketing on campaign management and advisor segmentation efforts
- Work with sales managers, sales professionals and consultants in developing appropriate capabilities, reports and dashboards in support of Delaware's client and management initiatives
- Proactively identify opportunities for system upgrades by gathering user feedback and requirements to meet business needs
- Organize and lead projects of varying scope and complexity
- You will ensure that day to day activities are completed in a timely and effective manner, including account opening & closing activities, cash payments and transfers and FX trade processing
- You will deal with day-to-day queries from Front Office and operations partners, escalating issues to relevant internal parties when necessary and ensure problems are addressed and solutions agreed
- You will act as part of the 1st line of defence by reviewing the overdraft and suspense account reports and investment related key data field changes and ensuring these are actioned by the investment and relationship managers
- You will establish effective communication with the line manager, business clients and other operational managers to ensure transparency, understanding of relevant information and the timely delivery of critical processes
- You will be responsible for managing your own work efforts and assisting with system reports and client queries as directed by the line manager and working with the Jersey based investment management support team
- You will assist with key investment projects as required
Qualifications for investment administrator
- The ability to identify process improvements and enhancements through SFDC utilization
- The ability to manage multiple data sources which populate SFDC
- The ability to work with multiple SFDC plug-ins
- Data manipulation and cleaning
- Strong interpersonal skills and the ability to work in a fast-paced environment
- Minimum 2 years experience in a related role within the financial services or investment industry is preferred
4
Investment Administrator Job Description
Job Description Example
Our company is looking for an investment administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for investment administrator
- Reviewing Accounting Agents and/or Administrator reports before issuing final NAVs
- Calculating daily, weekly and monthly estimated performance and NAVs
- Preparing monthly fact sheets
- Paying bills, updating expense spreadsheet, and preparing invoices
- Preparing revenue and other reports for management
- Providing reports for auditors and other external reporting entities
- Reviewing semi-annual and annual financial reports
- Attend and write the Minutes of weekly account onboarding meetings, liasing closely with internal partners, client service, legal, compliance, trade settlement desks, , thereby increasing knowledge of asset management industry, in particular its institutional client modus operandi, investment mandate requirements and operational processes
- Administer and steward the firm’s account master data system, contributing to the firm’s institutional client lifecycle management activities and account onboarding operational set-up
- Undertake department wide administration roles as necessary
Qualifications for investment administrator
- Interest in working towards a professional designation (CPA, CFA)
- Basic understanding of capital markets, fixed income investments and the banking settlement systems
- Ability to readily adapt to a rapidly changing investment strategies, investment business and technology environment
- Candidate must have at least 1 year working experience in a securities environment
- Must be a graduate of any business courses preferably Management Accounting, Finance, Economics or any related specialization
- Must have fundamental knowledge in investments particularly securities instruments and corporate action events
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Investment Administrator Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of investment administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for investment administrator
- Support the identification, mitigation and management of AML related risks
- Working closely with Compliance /MLROs across EMEA on business as usual and new AML requirements
- Ensuring delivery of appropriate AML related management information and reports to internal stakeholders, external authorities, Boards and Management as appropriate
- Taking ownership of cases that are referred to the team, working with regional Compliance and Distribution teams
- Preparation of investment information data team AUM, team headcount reports, fund holders and performance data under the supervision of the RFP product specialist/mentor
- Maintains and shares a comprehensive knowledge of investment data and application functionality in order to provide ongoing centralized support, guidance, and direction to business partners
- Works collaboratively with multiple departmental teams
- Analyzes metrics included on team dashboard
- May be asked to prepare presentations for customer and branch meetings, coordinate with bank personnel to promote CFC Investment Center in the bank and community
- Develops, implements, and maintains internal peer review procedures and identifies recommendations not implemented such as confirmation documents are acceptable
Qualifications for investment administrator
- High level of accuracy and keen attention to detail
- Must be willing to report at night
- Must be willing to work in Commonwealth, Quezon City
- Ability to use MS Office applications especially Excel (knowledge in Macro function is an advantage)
- Bloomberg navigation experience and knowledge is a plus
- Ability to use and navigate Excel Office