Compliance Associate Job Description

Compliance Associate Job Description

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Compliance associate provides various reports to each stakeholders utilize MS Access, Excel, SQL, etc.

Compliance Associate Duties & Responsibilities

To write an effective compliance associate job description, begin by listing detailed duties, responsibilities and expectations. We have included compliance associate job description templates that you can modify and use.

Sample responsibilities for this position include:

Manage internal requirements as required under global ETS and AML-CTF policy and procedures
Assist with the STB-Detector AML system, and/or other relevant systems utilized by the Region
Assist with updating procedures relating to the Department's process of utilizing the AML system
Reviewing, assessing and advising on potential AML issues
Recommend modifications, weed anomalies, present findings and revised thresholds to AML Advisory with trend analysis
Highlight and escalate suspicious trends to AML Advisory
Be responsible for business delivery of AML Check Monitoring & Asset Management process including filing SAIF reports
Conduct QA assurance on AML alerts closed by PS and Analysts
Advise process redesign to increase AML monitoring effectiveness
Review and monitor various exception reports, including missing RA registrations, representative changes, account coding issues, etc

Compliance Associate Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Compliance Associate

List any licenses or certifications required by the position: CFA, ACAMS, NRTL, US, CIPP, ACE, AS9100, CAAC, EASA, FAA

Education for Compliance Associate

Typically a job would require a certain level of education.

Employers hiring for the compliance associate job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Finance, Business, Education, Accounting, Law, Associates, Management, Legal, Economics, Science

Skills for Compliance Associate

Desired skills for compliance associate include:

MS Office
MS Outlook
MS Excel proficiency is an advantage
Basic SQL
Consumer product safety regulations
Consumer product compliance processes and regulations
SWIFT messaging and payment transactions
Excel
AML
Proper grammar

Desired experience for compliance associate includes:

Assist with the maintenance of Form ADV 2Bs for financial advisers
Assist with reviews including, but not limited to, email review for a limited number of personnel, personal securities trading, books and records retention
Performs all applicable administrative duties such as filing, preparing various spreadsheets and reports, performing or assisting with special projects, responding to phone calls
Prepare documentation for license registration to all relevant employees (both JPMCB and JPMST) Sales person, trader, IB and investor contact
Prepare 13F and 13G regulatory disclosure other domestic and foreign holdings disclosures
Conduct daily review of GPIM/GI emails

Compliance Associate Examples

1

Compliance Associate Job Description

Job Description Example
Our growing company is hiring for a compliance associate. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for compliance associate
  • Regulatory Monitoring, Testing and Self Reporting Client Complaints
  • Outside Business Activities reported by Canadian Banking employees
  • Gifts and Entertainment reported by Canadian Banking employees
  • Updates to the Employee Monitored List
  • From the above activities, identifies and communicates opportunities for improvements to the relevant Canadian Banking business
  • Conduct proactive investigations of various issues, including potential fraud and sales practice violations
  • Gathers information and documentation for day to day compliance tasks, including client account opening processes and approved person FCA registrations
  • Assists with key department work streams with appropriate guidance
  • Regulatory change projects and their implementation, providing ongoing proactive compliance advice and guidance
  • Assists the team in managing compliance relationships with internal and external stakeholders, and generally promoting a positive compliance culture
Qualifications for compliance associate
  • Assists the team with day to day routine compliance queries from the business
  • Provides support to the Compliance team, including arranging internal and external meetings and recordkeeping assistance
  • Other appropriate day to day or ad-hoc requirements that arise
  • Conduct compliance oversight, monitoring, testing, surveillance and reporting in accordance with Investment Company Act Rule 38a-1, Investment Advisers Act Rule 206(4)-7 and other applicable securities laws
  • Identify issues and manage projects resulting from internal and/or external compliance reviews
  • Participate in committees and work with the business units to resolve issues and oversee the remediation of deficiencies
2

Compliance Associate Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of compliance associate. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for compliance associate
  • Monitoring regulatory changes associated with CFTC and NFA, ensuring communication of new requirements and assisting the business and infrastructure areas in revising policy and process to meet new regulatory requirements, as appropriate
  • Working with and providing advice to the adviser's account-opening group on know-your-customer and related issues
  • Monitoring activities relating to the adviser's Code of Ethics, and its policies relating to Political Contributions, Personal Trading, Lobbyist Registration and Gifts & Entertainment
  • Assisting with the Department's review of marketing material for use in the retail, institutional and alternative investments client channels
  • Day to code of ethics
  • Assist with the Firm’s compliance monitoring program globally including performing day to day administrative tasks such as data gathering, file maintenance, internal and external correspondence and other compliance program administrative duties as may be necessary
  • Assist in the Firm’s regulatory filing obligations and in preparation for and response to regulatory inquiries from federal, state or local governments or regulatory bodies
  • Generate and maintain various required records
  • Manage the Firm’s books and records archives
  • Attend and take minutes of the Firm’s Compliance Committee meetings
Qualifications for compliance associate
  • Assist with the Firm’s reporting to ‘40 Act clients
  • Review portfolio positions to monitor compliance with global beneficial ownership reporting
  • Assist with the preparation and review of beneficial ownership reports for global short and long position reporting
  • Assist in performance and review of investment adviser forensic tests
  • Assist in Code of Ethics related processes including monitoring of personal trading restrictions and gifts & entertainment
  • Assist with regulatory reporting to the SEC, NFA, CFTC and other regulatory bodies
3

Compliance Associate Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of compliance associate. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for compliance associate
  • Interact and assist with managing relationships with regulatory agencies and exchanges
  • Perform due diligence reviews of each new customer and/or existing customer on World-Check
  • Review of third parties
  • Ensure Cayman Island documentation requirements are met to grant waivers
  • Ensure submission of weekly flat file screening of customers and their associated parties
  • Manage sanctions filters, Prime OFAC and OTL
  • Review due diligence documents for each letter of credit transaction halted in the sanctions queue
  • Clear transactions flagged in both sanctions filters
  • Clear anomalies within the Watch List Module
  • Monitor transactions for trends/patterns & report suspicious activities
Qualifications for compliance associate
  • Run OFAC downloads through STB-Detector
  • Investigate any "suspicious" activities or transactions and document resolution
  • Report to Management any unresolved activities representing a "high risk" exposure
  • Monitor, assess, and report project status
  • Partner with various internal constituencies to develop the appropriate reporting and controls to mitigate risk
  • Participate in various management committee meetings such as the Real Assets Oversight Committee, Real Estate and Commercial Mortgages Oversight Committee, Third Party Oversight Operations Team and the Independent Fiduciary committee meetings to provide advice and guidance
4

Compliance Associate Job Description

Job Description Example
Our growing company is looking to fill the role of compliance associate. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for compliance associate
  • Monitor and maintain compliance reports via advisor’s compliance system
  • Assist with assembling compliance reports for CCO to review
  • Coordinate fund Board of Director meetings
  • Assist CCO in providing compliance guidance and training to employees
  • Assist with drafting memos and conducting audits
  • Assist with annual compliance review, regulatory audits, investor due diligence reviews and other ad-hoc projects on an as needed basis
  • Review marketing materials, DDQs, and RFPs
  • Maintain compliance calendar and address current regulatory changes as applicable
  • Provide general administrative support to CCO and CAO
  • Overseeing Form PF, CPO-PQR and CTA-PR filings, client reporting and questionnaires, and proxy voting
Qualifications for compliance associate
  • Managing the Restricted List
  • Annual compliance review, compliance monitoring program, and responding to Compliance questions
  • Keeping abreast of regulatory developments which may impact the Firm and ad-hoc compliance projects
  • Handle Firm Form BD and related filings with FINRA
  • Handle Registered Representative (RRs) registrations, Non-Registered Fingerprint (NRFs) only person filings, and manage the FINRA continuing education process
  • Coordinate fingerprint sessions for the RRs and NRFs
5

Compliance Associate Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of compliance associate. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for compliance associate
  • Respond to client reporting requests
  • Implement and monitor pre- and post-trade portfolio investment guideline compliance and reporting
  • Provide guidance to employees on compliance issues, including employee training as appropriate
  • Assess internal compliance risks and potential conflicts of interest
  • Ensure compliance with client reporting requirements
  • Review certain trading desk activities, including trade allocations
  • Review various portfolio management processes
  • Participate in various projects, as requested
  • Maintains the electronic personal trading system on a daily basis
  • Processes personal trade requests
Qualifications for compliance associate
  • Responds to employee questions
  • Processes and monitors gifts, entertainment, and political contribution requests
  • Distributes quarterly and annual reports to employees various certifications
  • Maintains current list of all Access Persons
  • Monitors firm-wide communications, including assisting with surveillance of electronic communications across the various messaging systems utilize
  • Conduct daily review of firm e-communication globally

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