Bursar Job Description
Bursar
provides leadership in the planning, organizing, directing and controlling of all functions, processes and systems relating to student-related financial transactions, including the University’s accounting system (IRIS), the Student Information system (BANNER), payment processing (TOUCHNET), accounts payables and receivables, cash management and reconciliation of Bursar department accounts.
Bursar Duties & Responsibilities
To write an effective bursar job description, begin by listing detailed duties, responsibilities and expectations. We have included bursar job description templates that you can modify and use.
Sample responsibilities for this position include:
Reconcile credit card transactions daily with Bursars Office, maintain credit card terminal operations, policies and procedures
Primary interface with the Bursar’s Office for all policies, procedures, past due accounts and collections actions
Follow all data entry standards
Tests, implements and documents procedures related to the Bursar’s Office activities
Handle all student accounting and billing
Manage all payments (cash/credit cards) collected for student accounts and prepare deposits during enrollment periods and throughout the school year for students on multi-month payment plans
In advance of enrollment period for the 2015 Winter Term, will be key in implementation of new third-party online payment and account management service that will be used for tuition and fees payments
Ensure the accurate and timely processing of all activities associated with student receivables, including billing, collections, account reconciliation and the preparation of 1098T and TL11A forms
Publish charges and statements to self-service accounts
Responsible for assessing late fees on overdue accounts in accordance with school policy
Bursar Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for Bursar
Typically a job would require a certain level of education.
Employers hiring for the bursar job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Accounting, Business, Education, Finance, Business/Administration, Management, Communication, Associates, Graduate, Computer
Skills for Bursar
Desired skills for bursar include:
Basic accounting principles and techniques
Microcomputers
Word processing
Procedures
Standards
Accounting and accounts receivable principles
Bookkeeping
Methodology
Practices
Spreadsheet
Desired experience for bursar includes:
Experience with database recordkeeping systems
Assisting students and families with payment methods and ensuring balances are cleared before key deadlines
Maintain Bursar e-mail account, responding to student, parent and other inquiries
Serve as the appointing authority and determines the broad goals and overall organizational structure for the Bursar’s Office
Serve on the leadership team of the Assistant Vice Chancellor and Controller
Master’s degree in accounting or related field from an accredited college or university
Bursar Examples
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Bursar Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of bursar. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for bursar
- Initiate collection procedures for third party sponsors
- Address all billing questions beyond the most basic
- Process all payments received at ECMS and reconcile with University Bursar’s Office
- Submit scholarship awards to University Bursar and monitor posting to student accounts
- Address delinquent accounts working with faculty and Dean
- Process payments of fees, fines
- Receive and record student payments
- Review student accounts and make collection determinations
- Assist in monitoring financial aid funds
- Maintain daily transaction reports and prepare month-end closings
Qualifications for bursar
- Candidate must successfully pass a criminal and financial background check
- Bachelor's degree in Accounting, Finance, Management or related field
- Five or more years of experience in accounting, accounts receivable, banking or customer service
- Post tuition, books, supplies, and payments to student accounts
- Make adjustments to charges and payments to student accounts
- Ability to act effectively and in a timely manner in situations that require clear direction and advice
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Bursar Job Description
Job Description Example
Our innovative and growing company is hiring for a bursar. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for bursar
- Receives, verifies, and processes cash deposits, tuition payments, and payments of other bills
- Prepares daily cash reports and log sheets for accounts payable
- Reviews, verifies, and processes vouchers, accepts and disburses funds in accordance with procedural guidelines
- Matches invoices to purchase orders and requests updates as needed
- Prepares expense report as needed on vendor budgets and researches outstanding accounts
- Processes registration transactions and assists in student registration activities
- Processes third party transactions
- Balances daily cash transactions and cashes petty cash warrants
- Assists students with inquiries regarding their accounts
- Assists with data for preparing reports
Qualifications for bursar
- Extensive knowledge of the Student Financials area of PeopleSoft, Tuition and Fees Booklet
- Billing and receivable software
- Related web applications
- 1 to 3 years’ experience in Cashiering required
- Good customer service, excel and word skills, priority-setting skills, experience with ERP systems
- 3 to 5 years’ experience preferred in higher education Cashiering
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Bursar Job Description
Job Description Example
Our company is hiring for a bursar. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for bursar
- Interact with internal and external auditors and participate in year-end close procedures
- Assists in student registration activities
- Provide non-stop service to prospective, current, and past students in all aspects of Student Services
- Efficient, timely, and accurate response to internal and external inquiries via phone, e-mail and in-person
- Issue standard correspondence to applicants and current students
- Provide general office support, assistance with various mailings, and special projects
- Participate in internal and external events
- Actively participate with the Student Services team and receive direction from supervising lead members of staff
- Effectively supervises the functions handled by the College’s financial departments pertaining to payables, receivables, budget, cashiering services, fixed assets, banking relations, grants, reporting and inventories
- Supervises the maintenance, reconciliation, and accountability of subsidiary and departmental ledgers in accordance with the State Accounting Manual and GASB
Qualifications for bursar
- Bachelor's degree in business, management, supervision, or related field
- Demonstrated proficiency of strong interpersonal skills including written and oral communication required
- Ability to make independent decisions and work with a diverse group of external and University individuals required
- Demonstrated ability to calculate equations of addition, subtraction, multiplication, and division including interpreting percentages, fractions and decimals required
- Ability to enter large volumes of data with accuracy and under stringent deadlines required
- Prior conflict management resolution skills required
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Bursar Job Description
Job Description Example
Our growing company is hiring for a bursar. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for bursar
- Serves on committees and represents the College at internal meetings
- Contacts vendors for outstanding invoices, order updates and other inquiries
- Creates and maintains customer service scheduling for all Staff members
- Creates and maintains database tables and coordinates with other departments to ensure proper and timely assessment and billing of student tuition and fees
- Administers all financial aspects of the Student Health Insurance Programs requiring extensive interaction/coordination with the Student Health Center, International Student Office, Graduate Student Office and private sector insurance companies
- Identifies staff training opportunities and conducts in house training (with Bursar support)
- Work with the Staff to provide backup and continuity of departmental system knowledge
- Develops reviews and approves student financial information for inclusion in University publications and University web sites
- Presents and communicates student financial information to groups of students and parents
- Participates and represents the Office of the Bursar at campus and System meetings
Qualifications for bursar
- Knowledge of FERPA restrictions preferred
- Ability to prepare and maintain accounting records
- Transcripts are required to be uploaded (if multiple transcripts, please put in one PDF file) at the time of application
- The Civil Service examination for this classification is based on your application materials
- Ability to understand federal laws/regulations and University policies and explain to students/parents
- Ability to analyze problems and do the research necessary to resolve
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Bursar Job Description
Job Description Example
Our growing company is looking to fill the role of bursar. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for bursar
- May perform Cashiering functions on an as needed basis
- Participate in monthly and year-end account reconciliations
- Reconcile daily Tartan Card reports and prepare journal entries
- Back-up Cashiering late-night supervisor as requested or time indicated on backup calendar
- Post transactions in University software
- Owner/Liaison for third party sponsors
- Review, interpret and complete request of third party sponsors
- Research, document and resolve inquiries from students, parents, staff, third party sponsors via multiple communication platforms
- Responsible for the management of the College's billing and accounts receivable functions
- Manages and oversees student billing systems and processes
Qualifications for bursar
- Ability to calculate and give accurate financial information on student records
- Ability to work under pressure, pay close attention to detail, and multi-task
- Associates degree in business, supervision, accounting or related field
- Self-starter and ability to adapt to new information, changing conditions or unexpected obstacles
- Ability to inspire and foster team commitment, spirit, pride, and trust while fostering an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision and mission of the organization
- Ability to make effective and timely decisions