Alicia Baker

Alicia Baker

executive assistant

Los Angeles, CA
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Summary

• Ideation and innovation.

• International experience in Oceania, Europe, Middle East, Asia, and throughout the Americas.

• Creative concept development.

• Ability to organize and coordinate complex events.

• Self-directed, motivated.

• Project manager for large scale, fast paced projects.

• Effective communicator across multiple modalities and across cultures.

• Analytical decision-making.

• Able to deliver under tight timelines and among competing priorities.

• Diligent in approach with meticulous attention to detail.

• Builds rapport quickly; strong interpersonal skill.

Experience

2010 Apr - Present
Executive Assistant
Confidential

Provide administrative, personal and business support to serial entrepreneur and investor with a portfolio of seventeen companies nation-wide and international business partnerships.

Perform a variety of key investor-relations functions, addressing inquiries of current and potential shareholders, communicating with marketing department regarding investor-relations initiatives, and maintaining investor database. Develop spreadsheets to improve and inform quality and risk-assessment initiatives. Prepare meeting agendas and carefully monitor all action items.

Reduced company travel expenses by $500,000 within first 6 months of tenure by identifying cost-effective travel

agencies, policies, creating a schedule matrix and negotiating vendor contracts.

Audit prep and inventory for $150,000,000 receivership with Ernst & Young.

2010 Apr - 2010 Apr
Executive
Natural Advantage

Supported family’s startup in organic natural food and flavors. Withdrew from law school to be full-time 2007 through 2010.

Directed all administrative and project-support efforts. Conducted in-depth business-development research and compiled results for review. Created presentations and scheduled all executive-level meetings and travel. Prepared time, expense, and travel reports. Managed CRM, product database, invoicing and billing processes.

Improved business processes and reduced staffing costs by migrating in-house servers, remote access, tier 1 and 2 tech support, and receptionists to cloud solution, Google Applications, synced mobile devices, subscription support service and PBX solution that was also emergency prepared for hurricanes.

Supported 68% sales growth during Global Financial Crisis with a client list that includes Nestlé, PepsiCo and Starbucks.

Entrepreneurial environment required hybrid role of responsibilities:

Executive Administrative assistance, event management and travel arrangements

Supporting in house counsel

Organic chemist: recipe database and runs

Food scientist and professional palate: quality control

Regulatory affairs: FDA, Japan and Europe

Recruitment: full cycle, ~200 staff to include doctorate level scientists, technicians, and laborers

Contract administration, Project management, Facilities planning and space utilization, Supply chain management, Vendor performance and assessment, Contracts administration, and Document control

Acting interim Chief Financial Officer

Acting interim Chief Technology Officer

2006 Aug - 2006 Aug
Volunteer
Louisiana Aid Mission Project

Deferred law school to aid Gulf Coast area after Hurricanes Katrina and Rita.

Construction, coordination, cultivating relationships, supply chain management, logistics, contract administration and negotiations, expediting, budget analyst, project management, rescue, public relations and government affairs.

Award: Spirit of L.A.M.P.

2001 Aug - 2005 Aug
Executive
National Aeronautics and Space Administration (N.A.S.A.)

Staff Accountant: accounting of sub-authorizations $491B to include month end, year end and account reconciliations. Audit prep with PricewaterhouseCoopers (PwC).

Contracts Administrator and Cost Accountant for International Space Station mid size procurement contracts $10-20M.

Budget and Program Analyst. Created report of NASA’s budget from 1971 to present in fiscal year 2002 dollars and presented to Congressional representatives and other high profile members.

Projects:

IFMP: SAP team for agency wide design and implementation with Accenture. Replaced 167 mainframe databases in 18 months (forecast was 4-7 years).

NSSC: Reduce redundancy in business operations and accounting per President’s Management Agenda.

Top Secret Government Security Clearance.

Elected committee chair: event planning, social calendar and community involvement.

Awards: Going the Extra Mile, American flag flown in space, Outstanding Scholar, Voice Our Vision Speaker

Education

2005 - 2007
University of Georgia
School of Law

Withdrew for startup

2001 - 2003
University of Houston
Bachelor of Science / Accounting, Business

Worked full time while earning degree full time

Established first endowment fund of a professional organization on campus

President of Accounting Association

Clear Lake Chapter member of Institute of Management Accountants

Member and Judge for Texas Society of CPAs (Certified Public Accountants)

National Dean's List