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Administrative Assistant
Warner Music Group
Burbank, CA, United States
Job Details - this job has expired, please see similar jobs below
Job Description:
With its broad roster of new stars and legendary artists, Warner Music Group is home to a collection of the best-known record labels in the music industry including Asylum, Atlantic, Big Beat, Canvasback, East West, Elektra, Erato, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Reprise, Rhino, Roadrunner, Sire, Warner Bros., Warner Classics, and Warner Music Nashville; Warner/Chappell Music, one of the world's leading music publishers, with a catalog of more than one million copyrights worldwide.
For more than four decades, WMG has been an industry-leading force in providing a world-class array of services designed to help artists and labels grow their careers and their businesses. Artist & Label Services is the umbrella for WEA (Warner-Elektra-Atlantic) – the pioneering WEA distribution and marketing network – and Alternative Distribution Alliance (ADA) – the groundbreaking global distribution company for independent artists and labels.
Job Title:
Administrative Assistant
Job Description:
This role will provide a range of administrative support to the CFO, Warner Bros. Records
Detailed Job Description/Responsibilities:
• Schedule and prioritize all appointments and meetings.
• Prepare weekly schedules and update throughout week, keeping Finance executives and department staff apprised of all pertinent information.
• Coordinate travel arrangements including air, hotels, car services, and rental car. Execute Travel Authorizations. Schedule out of town meetings and handle changes as they occur. Prepare detailed itinerary for each trip. Manage and schedule travel changes as needed.
• Manage general department functions & interact with all business associates in professional & courteous manner.
• Prepare and submit expense reports. Ensure employees' submitted expense reports are following company T&E guidelines before CFO's approval
• Handle all correspondence.
• Sort and prioritize daily mail.
• Check e-mails regularly and respond or forward information as needed in a timely manner.
• Fax, shred; maintain updated files
• Order and keep office supplies stocked for all finance departments.
• Set up/coordinate meetings, conference calls.
• Organize, bind & file various documents such as budgets, forecasts, audits, etc.
• Maintain all records in accordance with record retention policy
• Coordinate and schedule all department wide meetings/functions/volunteer opportunities
• Setup new vendors, process invoices and submit POs
• Assist with day to day facilities management
• Handle and safeguard confidential and proprietary information.
Required Competencies/Skills:
• Must have general computer skills and a working knowledge of Microsoft Office with above average knowledge in Excel;
• Must possess a strong work ethic, strong organization skills and be detailed oriented
• Must have strong communication skills (written and verbal)
• Must possess ability to adhere to deadlines and execute on tasks and handle multiple, diverse assignments
• Must be self-starter, self-motivated and take responsibility and ownership of tasks
Education Required/Preferred:
• Bachelor’s degree, preferably in business.
Why join us?
Warner Music Group is all about our people. We are one global company made up of the most knowledgeable, passionate, and creative people in our business.
It is the mission of every member of the WMG team around the world to create a nurturing environment for artists, songwriters, and the people behind the music, every stage of their career. We strive to set WMG apart from the rest of the industry by embracing a philosophy of innovation that is part of our company's DNA.
Consider a career at WMG and be a part of one of the biggest forces in music today.
Love this job and want to apply?
Click the “Apply” link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.
Don’t be discouraged if you don’t hear from us right away. We’re taking our time to review all resumes, and to find the best people for WMG.
Thanks for your interest in working for Warner Music Group. We love it here, and think you will too.
Warner Music Group is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race, religious creed, color, age, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, marital status, medical condition as defined by state law (genetic characteristics or cancer), physical or mental disability, military service or veteran status, pregnancy, childbirth and related medical conditions, genetic information or any other classification protected by applicable federal, state or local laws or ordinances.
Copyright © 2018 Warner Music Inc.