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Executive Assistant
Spectrum
Milwaukee, WI, United States
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Executive Assistant – Spectrum Enterprise
Spectrum Enterprise is a national provider of scalable, fiber-based networking and managed services solutions. Solutions include Internet access, Ethernet, Managed Network Services, Voice solutions, TV solutions, Managed Application, Cloud Infrastructure and Managed Hosting Services. We work closely with clients to achieve greater business success by providing these right-fit solutions designed to meet their evolving needs. For more information, visit enterprise.spectrum.com.
The Highlights
The Executive Assistant is responsible for supporting VP’s and above by managing all aspects of their day-to-day activities including schedule, travel arrangements, correspondence, messages and communication with internal and external contacts. This position represents the company at the highest level during frequent contacts with leaders of the business organizations and employees. It also completes numerous special projects at request.
What you will do
• Actively and consistently support all efforts to simplify and enhance the customer experience.
• Manage supporting executives' correspondence, including e-mails, phone calls, letters and visitors; answer routine and some complex inquiries and obtain and furnish information on behalf of supporting executives; prioritize supporting executives' incoming communications to ensure they are aware of key issues.
• Prepare supporting executives for travel, public events and speaking engagements by compiling relevant information and contributing content to the composition of presentations, speeches or other correspondence.
• Organize and prepare complex documents requiring the integration of multiple office technologies and software applications.
• Act as the supporting executives’ resource for word processing, PowerPoint and spreadsheet application.
• Research, compile and analyze information and data relating to supporting executives ' area of the business.
• Prepare and maintain confidential information and data.
• Schedule and maintain a calendar of appointments, meetings, travel itineraries and coordinate related arrangements.
• Perform comprehensive event planning and coordination function, including determining attendees, flow of information to attendees, equipment, staffing, catering, location, etc.
• May oversee some administrative functions for the office.
• Perform additional duties related to this position as requested by a supervisor.
Required keys for success
• Three or more years of executive administration experience
• Ability to read, write, speak and understand English
• Ability to handle multiple projects and tasks
• Ability to maintain the confidentiality of information
• Ability to prioritize and organize effectively
• Ability to communicate orally and in writing in a clear and straightforward manner
• Ability to show judgment and initiative and to accomplish job duties
• Ability to type 60 wpm
• Ability to use personal computer and software applications (i.e. MS Word, Excel, PowerPoint, Outlook, etc.)
• Ability to work independently
• Ability to work seated for prolonged periods of time
How you will stand out from the crowd
• Knowledge of cable television products and services
• Knowledge of office procedures and the operation of standard office equipment (i.e., 10-key calculator, Dictaphone)
• Knowledge of organization policies and practices
• Solid expertise in the use of Microsoft Office applications including Word, Excel and PowerPoint
Your education
• Bachelor's Degree in business related field or equivalent training, education and experience (required)
What you can expect
• Office environment