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Administrative Assistant
Taylor Communications
North Mankato, MN, United States
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Description
Position at Navitor, Inc.
Navitor is seeking an experienced Executive Assistant to support our senior leadership team in North Mankato, Minnesota. This is an incredible opportunity for a master multi-tasker and communicator with outstanding organizational skills. The ability to manage intricate details, solve problems independently and adapt to changes in a fast-paced environment will be essential to your success in this exciting, hands-on role!
Shift Available
• 8:00am to 5:00pm, M-F (with flexibility as needed)
Responsibilities include:
• Coordinating and maintaining schedules, travel, logistics, materials and services as well as meetings, special events, visitors and guests
• Creating, reviewing and summarizing reports using expert knowledge of Microsoft Office Suite – Outlook, Excel, Word and PowerPoint
• Preparing budget summaries and projections
• Managing various cross-functional projects and initiatives
• Willingness to partner with the assigned executive leader(s) in a variety of ways to enable them to achieve their strategic goals despite potentially requiring extended hours or detailed tasks
• Manage heavy scheduling in a constantly changing environment
• Document management, preparation and support preparing letters, spreadsheets and presentations
• Act as initial ‘ambassador’ triaging incoming requests
• Monitor, filter, organize and prioritize executive emails and inbox
• Manage executive calendars and coordinate project deadlines
• Facilitate meeting coordination internally and externally
• Substitute for Office Assistant lunch breaks and when absent
• And any other administrative tasks upon request.
Required Skills:
• 5 + years successful experience in an Executive Assistant capacity supporting senior level leader(s)
• Advanced computer skills (MS Office Suite – Outlook, Excel, Word PowerPoint, and Visio)
• Ability to maintain confidentiality and demonstrate discretion and professionalism
• Ability to interact with all levels within the organization
• Ability to handle multiple projects in a fast-paced environment
• Excellent communication, organizational and problem solving skills
• Strong attention to detail and accuracy
• Ability to work well both independently and as a collaborative team member
• Self-directed with high level of personal ownership and accountability
• Associate’s degree in a relevant field of study
• 4 year of experience in an administrative support role; background in a fast-moving corporate environment is a plus
• Savvy with experience managing external vendors and scheduling meetings at outside locations
• Confident, polished and energetic self-motivator; eager to "jump in" and assist wherever needed
• Collaborative, team-oriented, and able to establish an instant rapport with important contacts and senior executives
• Highly organized with a meticulous attention to detail; excellent ability to juggle competing assignments and interests with accuracy and minimal supervision
• Positive and customer service-oriented; takes a creative, proactive approach to problem-solving and stays ten steps ahead
• Strong knowledge of MS Office, including Word, Excel, and PowerPoint
About Our Company
We value a work-life balance and the overall well-being of our employees. You'll see that reflected in our comprehensive benefits package. We offer a competitive benefit package including health, dental & vision insurance, life insurance, 401(k) plan, profit sharing, PTO (paid time off), Holiday pay and other benefits that help inspire our employees to stay and grow with us.
Navitor Inc. is one of America’s largest commercial wholesale printers, delivering innovative programs, services and technologies exclusively to our community of resellers. Headquartered in Minnesota and with manufacturing facilities nationwide, Navitor provides print resellers and distributors the industry’s widest portfolio of personalized print and custom business identity products. Navitor is part of the Taylor Corporation family of companies. For more information, visit our website at Navitor.com.