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Executive Assistant
BMI
Los Angeles, CA, United States
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Executive Assistant
POSITION SUMMARY: Provides administrative support to the SVP Creative, and others as assigned.
FUNCTIONS OF THE JOB:
Essential Functions: which may be representative, but not all inclusive of those commonly associated with this position.
Interacts with BMI team members at all levels, Board Members, outside C-Level officers, prominent affiliates and other high-level industry contacts on a regular basis.
Screens incoming correspondence and responds independently when appropriate.
Answers and screens calls made to the SVP, Creative's office.
Arranges travel and itineraries; complies travel-related meeting documents as requested.
Prepares expense reports and check request as needed.
Composes and drafts correspondence as requested.
Schedules meetings, lunches, and events as required.
Ensure office supplies for the SVP Creative are available as needed.
Assists with special projects as needed.
Supports BMI's Core Values and cultivates a culture of diversity and inclusion.
Regular attendance
Other duties as assigned.
POSITION QUALIFICATION REQUIREMENTS:
Education: Bachelor's Degree or equivalent preferred.
Experience: Minimum 3-5 years administrative experience, preferably to upper-level executives; strong preference for music industry experience.
Skills and Abilities: which may be representative but not all inclusive of those commonly associated with this position.
Exceptional professionalism
Exceptional ability to recognize potentially sensitive situations and maintain the highest level of confidentiality.
Exceptional organizational skills and attention to detail.
Excellent oral and written communication skills.
Excellent phone manner
Excellent ability to work independently and with good judgment.
Strong ability to prioritize multiple assignments to meet deadlines.
Strong ability to read, analyze and interpret general business periodicals and professional journals.
Strong ability to effectively present information and respond to questions from groups of managers, affiliates, industry contacts, and the general public.
Strong ability to establish a constructive and informative relationship with team members, management, outside vendors and industry contacts.
Strong proficiency in Microsoft Office (i.e. Word, Excel, Outlook)
Strong proficiency in creating PowerPoint presentations.
Strong keyboarding and proofreading skills.
Travel as needed.