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Publishing Assistant
Elsevier
Philadelphia, PA, United States
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The Publishing Assistant will be part of one of the three local Publishing Support Teams. Each Publishing Support Team falls under the Publishing Services Department, one of the supporting units within STM Journals. The Publishing Support Coordinator will support local publishing staff across the PS, LSSS and HMS publishing units with the ultimate goal to support the acquisition, maintenance and development of high quality STM journals content. The role will contribute to the main STMJ initiatives including three-pronged content growth, content innovation, open access publishing, society publishing and peer review improvements. The Publishing Assistant will facilitate the well-running of the local STM Journals portfolios and their publishing activities, by providing support to the portfolios and the publishers.
Key Result Areas
Responsible for the complete logistical organization of Society/Editorial Board Meetings at various locations dependent upon Publishing/Journal needs; Organise and book travel for editors if required and process editor's expense claims.
Support through maintenance of editorial information on Journal Homepages in consultation with Publisher or Editor; Tasks that are around raising any forms of PO or invoices to external suppliers for work on portfolio; any tasks that is in relation to creating Certificates or arranging gifts for Authors, Reviewers or Editors; involved in a series of activities/tasks for the Editor, whether it is generating communications to or on behalf of Editor which can also include setting promotional access on Society or Editor Choice content.
Communicate with internal and external contacts about queries and ongoing activities; Coordinate activities with internal and external contacts; Track and follow up as required to meet schedules; Regularly update publishers on status of activities.
Contribute to best practice ideas, operational procedures and workflow efficiency; Take up various additional tasks as may be required from time to time to support portfolio objectives and publishing activities including work on special projects; Contribute to testing and development of internal systems; Act as a champion for one or more systems.
Order office supplies; Assist in local office logistics for visitors if and when needed.
Functional and Technical Competencies:
Strong Microsoft Office skills: Outlook, Word, Excel, Powerpoint;
Ability to quickly learn Elsevier's databases and internal systems
Strong eye for detail
Good communicator, both verbally and written
Education, Knowledge, Skills, and Experiences:
BA / BS in English, Science or related areas
1-2 years general office experience
Upon acceptance of this role, the selected internal candidate will be required to sign a Restrictive Covenants Agreement which includes Non-Solicitation, Non-Disclosure and for certain roles a Non-Competition Agreement as a condition of placement into the role.
Elsevier is a global information analytics business that helps institutions and professionals progress science, advance healthcare and improve performance for the benefit of humanity. We help researchers make new discoveries, collaborate with their colleagues, and give them the knowledge they need to find funding. We help governments and universities evaluate and improve their research strategies. We help doctors save lives, providing insight for physicians to find the right clinical answers, and we support nurses and other healthcare professionals throughout their careers.
Elsevier provides digital solutions and tools in the areas of strategic research management, R&D performance, clinical decision support, and professional education; including ScienceDirect, Scopus, SciVal, ClinicalKey and Sherpath. Elsevier publishes over 2,500 digitized journals, including The Lancet and Cell, more than 35,000 e-book titles and many iconic reference works, including Gray’s Anatomy. Elsevier is part of RELX Group, a global provider of information and analytics for professionals and business customers across industries.
Elsevier employs over 7,000 people in more than 70 offices worldwide. We are an employer of choice, attracting and developing talented and creative people who thrive in a challenging and fast-paced environment. We offer an excellent compensation and benefits package as well as a real opportunity for career growth in a growing organization. Elsevier is an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.