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Part-Time Accounts Payable Specialist
PSAV
Rosemont, IL, United States
Job Details - this job has expired, please see similar jobs below
Position Overview
Perform the day-to-day processing of accounts payable transactions to ensure that vendor accounts are up to date and accurate. Communicate with vendors regarding account status along with communication to PSAV field locations with any Purchase Order (PO) issues.
Key Job Responsibilities
Data Management
• Compile, process and maintain Accounts Payable invoices. Perform a 3-way match within Oracle by verifying accuracy of the Invoice data to the PO and receipt of PO data.
• Process and enter 400-500 invoices per week with minimal supervision.
• Process and follow-up on rush items.
• Manage any exceptions to the process according to standard company procedures and resolve these issues in a timely manner. Weekly review and follow up of these invoices “on hold” is an important aspect of this AP Specialist position as this is a Key Performance Indicator (KPI) that the AP team is held accountable for.
• Special projects as assigned.
Internal & External Communication
• Communicate with internal customers such as PSAV location personnel (DET’s and other buyers) and/or outside vendors regarding obtaining required documentation and/or explaining our Accounts Payable procedures.
• Identify and resolve issues related to problem invoices, work with internal buyer/vendor to prevent recurrences.
Information Management
• Scan all invoices and attach PDF copies into Oracle for easy retrieval.
• Reconcile vendor statements timely, which would include but is not limited to researching vendor inquiries, by telephone, email and regular mail.
• Research inquiries from the PSAV locations via the Accounts Payable inbox.
• Work with Purchasing to identify PO discrepancies and resolve disputes on a timely basis.
Required Experience:
Job Qualifications
• Minimum of a High School degree or equivalent experience. Accounting classes preferred.
• 2 + years Account Payable experience
• Excellent customer service and telephone skills required
• Oracle and Excel experience preferred
• Must communicate professionally at all levels
• Demonstrate excellent problem solving skills and ability
• Self-motivated and willing to learn
• Analytical skills
• Ability to be flexible, multi-task and prioritize work within time constraints is required
• Ability to be an effective team member and display initiative
• Displays high level of professionalism and responsiveness to all stakeholders – both with internal PSAV buyers as well as vendors
• Ability to drive results by taking ownership of “portfolio” and resolving issues
• Suggest improvements and help implement and support any changes
• Ability to handle confidential information in a discreet, professional manner
• Ability to handle difficult situations with vendors in a professional manner
Competencies
• Communicates Effectively
• Hospitality
• Collaborates
• Balances Stakeholders
• Optimizes Work Processes
• Decision Quality
• Ownership
• Responsiveness
Physical Requirements
Physical Requirements
Hours Per Day
Lifting Requirements
Frequency
Sitting
6-8 Hours
Lifting 0 - 15 lbs*
Occasional
Standing
1-2 Hours
Lifting 16 – 50 lbs*
Occasional
Walking
0-1 Hours
Lifting 51 - 100 lbs
Never
Stooping
0-1 Hours
Lifting Over 100 lbs
Never
Crawling
0-1 Hours
Kneeling
0-1 Hours
Carrying Requirements
Frequency
Bending
0-1 Hours
Carrying 0 - 15 lbs*
Occasional
Reaching (above your head)
0-1 Hours
Carrying 16 – 50 lbs*
Occasional
Climbing
0-1 Hours
Carrying 51 - 100 lbs
Never
Grasping
0-1 Hours
Carrying Over 100 lbs
Never
Auditory/Visual Requirements
Frequency
Pushing/Pulling Requirements
Frequency
Close Vision
Continuously
Pushing/Pulling 0 - 15 lbs*
Occasional
Distance Vision
Frequently
Pushing/Pulling 16 – 50 lbs*
Occasional
Color Vision
Frequently
Pushing/Pulling 51 - 100 lbs*
Never
Peripheral Vision
Frequently
Pushing/Pulling Over 100 lbs
Never
Depth Perception
Frequently
*Identifies the physical requirements that team members perform without assistance. Frequency can be Continuously, Frequently, Occasionally, Never
Hearing
Frequently
Team members must be able to meet the physical demands above in order to successfully perform the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment
Work is generally performed at an office that is moderately quiet. Team members will occasionally visit other work locations for meetings or for other business reasons. Working times will include days and may include evenings, weekends and holidays. Team members must adhere to appearance guidelines as defined by PSAV.
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