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Administrative Assistant
Altice
Long Island City, NY, United States
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Altice USA is one of the largest broadband communications and video services providers in the United States. We are a subsidiary of Altice NV, a convergent global leader in telecom, content, media, entertainment and advertising founded in 2001 by entrepreneur Patrick Drahi. We are driven by a philosophy to always challenge ourselves. We question everything so that we can find the best way forward for our customers. And in a world where continuous innovation is the only way forward, we are redefining the vision we have for our customers, enterprises, advertisers ‐ and our people.
We are hiring an Administrative Assistant who performs advanced, diversified and confidential administrative and secretarial support to top management personnel at the Executive Vice Presidential (EVP) level and below, requiring broad and comprehensive experience, skill and knowledge of organization policies and practices. This position also regularly performs administrative tasks related to the Board of Directors and the offices of the Chairman and CEO.
Responsibilities
• Answers and screens Executive’s telephone calls and visitors. Tactfully handles inquiries and/or refers to appropriate party. Reviews and answers mail and inquiries on own initiative and determines if Executive action is required. Refers routine matters to appropriate person for action and follows up to ensure completion.
• Schedules and maintains Executive’s calendar of appointments, meetings and travel itineraries, and coordinates related arrangements. Anticipates and prepares meeting materials, charts and reports needed by Executive.
• Independently gathers, compiles and analyzes information from multiple sources; prepares a variety of complex reports, manuals or agendas. Composes routine and non-routine correspondence, memoranda, reports, etc., which are generally confidential in nature. Uses various PC software packages such as spreadsheets, word processing, and graphics to produce high quality reports, presentations, or other documents.
• Acts as liaison between the Executive and his/her direct reports, as well as internal and external contacts. Coordinates activities, conducts research and ensures that requests are carried out. Handles a wide variety of situations and tasks involving the clerical and administrative functions of the office, which often cannot be brought to the attention of the Executive.
• Coordinates all transactions and reporting for but not limited to, attendance sheets, travel and expense (iexpense) processing, personnel requisitions, performance appraisals, personnel action forms (PAF) and authorization payment forms (APF). Follows up with other departments to ensure that requests are carried out and activities are coordinated.
• Responsible for ordering and maintaining office supplies for the department as well as new hires. Ensures that office equipment works properly. Coordinates repair requests with facilities and/or outside vendors. Maintains records on all repairs and orders.
• Responsible for managing all domain name registrations and related administration with the Company. This includes acquisitions, dispersals, renewals, and responding to/forwarding domain related technical issues. Tracking and processing of legal documents for signatures and approvals.
• Responsible for handling cash, checks, and credit card information.
• Assists department in special projects as requested by the Executive. May provide leadership to other department administrative staff.
• High school diploma, advanced secretarial education or college preferred.
• At least five (5) years of secretarial experience preferably at executive level within the Company.
• Broad knowledge of company organization, policies and practices.
• Excellent knowledge, with proven experience, of Microsoft Office applications.
• Strong oral and written communication skills with ability to interact with all levels of management, customers, and external business partners.
• Proven logical skills, well organized and detail oriented.
• Ability to work in a fast-paced environment.
• Ability to maintain the very highest degree of confidentiality and diplomacy.
• Must be flexible to work overtime on short notice.
• We are an Equal Opportunity Employer M/F/Disability/Vet and maintain a drug-free and smoke-free workplace.