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Manager, Special Events
Viacom
Hollywood, CA, United States
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Overview and Responsibilities
This position will be responsible for the overall coordination and execution of all assigned on-lot and off-lot events and will be the key liaison between the client and all internal and external operating partners in order to ensure a flawless event.
Responsibilities to include, but not limited to:
• Work with clients to determine event details and guide their expectations to ensure a successful event
• Make sure all details of events are properly planned and executed
• Work with the sales department to ensure clients’ expectations are met
• Develop working budgets and work with client through cost details
• Oversee applicable contracts and payment schedules
• Serve as liaison between the client and all internal/external partners
• Oversee the day-to-day operations of all assigned events
• Work closely with on lot departments (Security, Janitorial, Fire, Hospital, Grips, Set Lighting, etc.)
• Establish strong relationships with outside vendors in order to fulfill event needs
• Accurately track and record event spending and facilitate timely billing
• Work all hours assigned, including weekends and Holidays if necessary
Basic Qualifications
• 3+ years experience in event planning and execution
• Bachelor’s degree
Additional Qualifications
• Strong proficiency in all Microsoft applications (Word, Outlook, Excel, PowerPoint)
• Strong Event Planning skills
• Excellent customer service skills
• Strong organizational and time management skills
• Proven success in developing client relationships and managing client expectations
• Team oriented: proven success working in a team environment and willing to assist others as needed
• Ability to work in a fast-paced environment and be able to manage several projects at one time
• Have an understanding of budgeting and financial management
• Must be willing and able to work irregular hours and weekends when needed