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Payroll Manager
Ubisoft
San Francisco, CA, United States
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Company Description
Ubisoft is composed of over 12,000 talented people located in 28 countries across the globe. With around 85% of its staff devoted to game development, Ubisoft has the 2nd largest in-house creative team in the world.
The company’s 27 different creative studios work hand-in-hand each day to deliver rich and innovative gaming experiences that reflect the creativity and diversity of their teams. This cross-studio collaboration model means every team member has the opportunity to participate in challenging projects based on iconic brands including Assassin's Creed®, Tom Clancy's Ghost Recon®, Tom Clancy's Splinter Cell®, Rabbids®, Rayman®, Watch Dogs®, Far Cry®, The Crew®, Just Dance® and more.
With an expansive global distribution network, Ubisoft is also a company that stays in close contact with its local fans.
Job Description
Ubisoft, a global leader in the video games and entertainment software industry, is currently seeking a full-time Payroll Manager. This individual will be located in San Francisco and report to the Controller.
The Payroll Manager will oversee all activities related to payroll for 500+ exempt and non-exempt US employees, ensuring compliance with all applicable Federal, and State regulations. This individual will manage one payroll specialist.
Payroll Administration
Oversee and manage semi-monthly payroll including review of leave of absence payments, retroactive payments, bonuses, and new hires\changes\terms.
Review quarterly and annual tax filings from ADP and resolve problems, as needed.
Ensure that payroll and tax transactions are processed timely and accurately, including other non-wage related items (e.g., equity-related income, taxable benefits and/or reimbursements, HSA, FSA, 401k).
Oversee W-2 forms to ensure accurate and timely processing.
Ensure payroll related portion of employee stock transactions are accurate and processed on a timely basis. Load and audit stock related information to third party system.
Coordinate and partner with HR to keep all payroll records accurate and up to date.
Ensure all payroll activities are posted to the general ledger and payroll accounts are reconciled timely and accurately, including PTO accruals and sick leave.
Compliance
Manage internal control policies and processes for the payroll team to ensure compliance with company policies, federal, state and local laws.
Act as main point of contact for payroll audits. Identify audit issues and take appropriate action to resolve any audit findings.
Work closely with HR to ensure compliance with worker status issues, including: Fair Labor Standards Act, employment taxes (FUTA wage base, tax rate, credit), employee benefits, employee and employer forms.
Maintain current knowledge of applicable state and federal wage and hour laws. Monitor regulatory and legislative developments affecting payroll. Interpret and implement changes related to applicable regulations.
Systems and Projects
Maintain ADP system interface and own the preparation of all payroll related reports, including earnings, taxes, deductions, leaves, disability, nontaxable wages, and governmental and regulatory filings.
Initiate and participate in business process improvement activities as it relates to the area of payroll and tax, taking responsibility for making and implementing efficiency and enhancing recommendations.
Communicate various payroll-related topics to employees and respond to any inquiries; educate and counsel employees on how to use ADP Employee Self Service tools and address issues that fall outside the scope of self-service.
Provide formal and ad-hoc analysis of payroll related data.
Qualifications
At least 5-8 years minimum experience with payroll. Certified Payroll Professional Certification (CPP Certification) is a plus.
In-depth knowledge of US tax payroll regulations and reporting requirements, including current federal and multi-state payroll tax experience.
Experience with processing the payroll implications of equity transactions: ESPP, RSU, options.
Solid working knowledge of enterprise-wide HRIS/Payroll systems required, experience with ADP is a strong plus.
Experience working with an hourly workforce.
Ability to always maintain confidentiality, exercise discretion and good judgment.
Strong attention to detail, organizational and time management skills; ability to handle multiple priorities within deadlines is required
Ability to work independently in a fast-paced, ambiguous environment with minimal supervision.
Excellent verbal, written communication, and listening skills
Strong knowledge of Excel.
Additional Information
Ubisoft is committed to creating an inclusive work environment that reflects the diversity of our player community. We are an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to their race, ethnicity, religion, gender, sexual orientation, age or disability status.