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Coordinator, Facilities
Comcast
Chelmsford, MA, United States
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Job Summary:
Responsible for coordinating with outside contractors and in-house services performing a wide variety of tasks related to badge access and operation of the badge access system. Provides support and assistance to senior management as well as other departmental employees. Ensures building provides a safe, positive, and professional image of the Company. Works with moderate supervision/guidance. Is accountable for individual results and impact on team.
Core Responsibilities:
-Monitor Remedy, e-mails and telephone requests for all badge requests.
-Prepare access control cards and ID badges for new employees and outside contractors in the Security Management System.
-Process terminations, transfers and all other changes on badge access records.
-Manage Security Management System.
-Monitor all contractor badges and invoice out for non-returned badges.
-Troubleshoot system problems
-Work with Security Management System vendors to implement system changes and issue resolution.
-Support security function needs
• Works with Facilities Specialist updating monthly employee/department locations and processing related space reports.
• Collects seating/department locations to incorporate into updated floor plans.
• Maintains a database of all building vendors and handles vendor billing and expenses. Enters data into Facility Management program and Asset Management program for monthly updating.
• Assists in preparing budget and accounting expenses. Tracks all expenditures, verifies receipts and payments; reconciles invoices and questions unanticipated budget analysis; performs other tasks necessary to track and/or report on budgetary developments.
• Arranges meetings and special events for all facility personnel.
• Ensures that buildings are in compliance with Company & OSHA checklists.
• Notifies departments and coordinates temporary services for HVAC/electrical shutdowns.
• Handles payment of department invoices and bills.
-Other duties and responsibilities as assigned.
-Regular, consistent and punctual attendance. Must be able to work nights and weekends, variable schedule(s) and overtime as necessary.
Education Level: High School or Equivalent
Years of Experience: Generally requires 2-5 years related experience
Skills required and/or preferred:
• Excel-must have proven strong skill set in Excel, Word, Other Databases
• Strong Computer Skills
• Remedy Tool preferred
• Some Invoicing Skills preferred
• Strong Math Skills
Comcast is an EOE/Veterans/Disabled/LGBT employer