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Office Administrator
AEG
New York, NY, United States
Job Details - this job has expired, please see similar jobs below
AEG Presents, the live-entertainment division of Los Angeles-based AEG, is dedicated to all aspects of live contemporary music performance: touring, one-offs, sponsorship, festivals, and special events with seventeen+ regional offices and over thirty-seven-state-of the-art venues. AEG Presents' most recent tour roster includes The Rolling Stones, Enrique Iglesias & Pitbull, and Justin Bieber.
The Office Administrator provides administrative and reception support to the office and Human Resources Department, primarily in a front desk customer service capacity. This includes front line servicing of staff, vendors, and visitors.
The position requires daily communication and interaction with internal and external clients.
1. Greet, screen, and direct visitors. Answer, assist, and direct all personal, fall- back, and office related phone calls. Receive and deliver messages to the correct individuals. Answer & explain general company related questions.
2. Manage conference room; schedule, maintain, and cancel meetings.
3. Create memorandums and spreadsheets HR/office related; for call lists, meetings, etc. Photocopy and assemble confidential & non-confidential material.
4. Date stamp, sort and distribute physical mail and packages daily. Maintain confidentiality with sensitive material, & distribute it accordingly.
5. Assist employees with ordering, moving, storing, and distributing office supplies within the kitchen area, and all other public use areas of the office. Stock, clean, and organize common areas – copy rooms and kitchen.
6. Recruitment Assistance: Receive applications & resumes from potential applicants, screen, and correspond with applicants as necessary to schedule interviews.
7. Assist with 3rd party payroll onboarding: input new hire information into appropriate systems, track new hire paperwork status.
8. Assist HR with filing confidential documents, creating new employee files.
9. Building liaison: communicate with the building related to security, issuing new building access badges, maintenance requests
10. Assist HR, operations, and regional executive team with any additional business needs.
Required Qualifications (Job Knowledge, Skills, and Education):
1. A minimum education level of: High School Diploma or its equivalency
2. A minimum of 1-2 years of related work experience
3. Strong customer service and problem-solving skills
4. Proficient with Microsoft Office Products (Word, Excel, and Outlook) and work-related computer systems.
5. Excellent communication skill, patience, and friendly disposition
6. Professional mind-set and demeanor
7. Strong organizational skills