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Department Coordinator
Condé Nast
New York, NY, United States
Job Details - this job has expired, please see similar jobs below
The Departmental Coordinator is a critical member of Condé Nast and will support the office of the Senior Vice President, Business Operations & Strategy. This role will be responsible for administrative needs and will act as a key liaison between Condé Nast and all other internal groups, as well as provide the candidate with the necessary skills to pursue a potential career in Digital Operations.
Primary Responsibilities:
• Manage calendar, phone correspondence, expenses, and travel arrangements for the office of the Senior Vice President, Business Operations & Strategy.
• Proactively engage with and source for potential candidates using online social networking, referrals and other search tools
• Coordinate internal and external meetings and preparing presentations.
• Field inquiries and requests from internal and external individuals including Executives, Assistants, and vendors.
• Meet and greet incoming guests and candidates and direct them to the appropriate teammate.
• Work with Condé Nast Assistants to coordinate office events.
• Other fun and exciting projects and opportunities as assigned.
• Scanning and sending Vendor Invoices, as well as filing and keeping them organized.
Department Responsibilities:
• Attend ops meetings to discuss office updates, upcoming events and share best practices with other coordinators/ assistants
• All Assistants and Coordinators for Digital Operations are members of the Operations Team and responsible for meeting/event setup including: All-Hands meetings, Holiday parties, Hackathon breakfasts/lunches, and any other activity that involves all of the Digital Operations team
• Events/meeting management for Digital Operations
• On-Boarding / New Hires: Submit hire tech set-ups, New hire on-boarding, new hire office contact for new hires, Submit GES tech set-ups
Desired Skills and Qualifications:
The ideal candidate will possess the following skills, experiences and qualities:
• 1-3 years’ work experience
• Prior recruiting experience preferred
• Bachelor’s Degree
• Excellent organizational and time management skills
• Strong competency level with all G Suite programs
• Quick learner and multi-tasker
• Strong verbal and written communication skills, ability to think critically
• Passion for digital operations
• Discretion and confidentiality
• Strong attention to detail and proactive nature
• Ability to work effectively and efficiently in a fast-paced, team-oriented environment.