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Administrative Assistant to the Department Head
HarperCollins
New York, NY, United States
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Administrative Assistant to the Department Head - HarperOne/Amistad/Rayo
Overview
HarperCollins seeks an Administrative Assistant to support the President and Publisher of the HarperOne, Amistad and Rayo imprints.
Responsibilities
• Manages the day-to-day office operations of the President and Publisher, involving constant interaction with employees from all departments (e.g., Editorial, Marketing, Publicity, Finance, Art, etc.).
• Manages demanding calendars, maintains organized files, provides substantial telephone coverage, screens/prioritizes mail, and maintains relationships with authors and agents.
• Schedules and prepares for meetings of all sizes, involving the coordination of multiple busy calendars.
• Performs, under minimal supervision, administrative and editorial duties and assists in coordinating publication process on a select number of titles each season.
• Makes travel arrangements, prepares itineraries, and processes monthly expense reports.
• Attends editorial meetings with the responsibility of taking minutes, reviewing them with editors, and circulating them throughout the company.
• Acts as the point person for the awards submission process, sending out monthly emails to editors about upcoming awards and deadlines.
• Coordinates seasonal Launch meetings for all relevant imprints, and liaising between marketing and editorial from Launch through the planning process.
• Handles special projects in the department as needed.
• Orders supplies for the department.
Qualifications
• 4 year college degree or equivalent work experience
• A minimum of one year prior relevant work and publishing experience; office support experience preferred
• Experience using wide variety of social media platforms
• Proficiency with the Spanish language a plus
• Has a strong interest in learning the processes of publishing
• Detail-oriented, well-organized, and able to prioritize responsibilities under pressure
• Ability to interact confidently with internal and external executives in a personable and professional manner
• Ability to identify and troubleshoot departmental issues before they become problems
• Reliable and flexible team player
• Excellent communication skills
• Exceptional writing skills
• Proficiency with Microsoft Word, Excel, and PowerPoint
HarperCollins Publishers is a company full of people who are passionate about books. When you apply for a position, we want to know why you want to work here, and why you are interested in the job. That’s why cover letters are strongly preferred.