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Executive Assistant
Hearst Television
Jackson, MS, United States
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WAPT-TV, Hearst owned has an opening for an Executive Assistant. This position provides critical support to the President and General Manager of WAPT-TV and assists additional Senior Management in a staff capacity, by performing confidential assignments, coordinating daily operations of the department, and handling administrative duties. Serves as the bridge of communication between the President’s Office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management and staff.
Job Responsibilities
• Serves as liaison in establishing and maintaining working relationships both internally and externally, including industry related boards and professional organizations; exercises confidentiality, resourcefulness, and creativity in responding to internal and external inquiries.
• Answers incoming calls; takes messages as needed; refers callers to other internal departments if appropriate. Addresses viewer concerns and problem-solves when needed.
• Handles administrative and business office correspondence; routes items to other appropriate persons as needed; independently responds to correspondence as appropriate.
• Processes trade agreements.
• Maintains current list of contacts. Maintains current and historical confidential business files (hardcopy and electronic).
• Works with others on the FCC Public File and necessary reports.
• Makes travel and accommodation arrangements; prepares expense reports for reimbursement.
• Completes projects and a variety of special assignments by establishing objectives; determining priorities, managing time, gaining cooperation of others, monitoring progress; problem-solving, making adjustments to plans.
• Coordinates all station meetings for equipment needs, staff notification and set up.
• Completes other duties as assigned for the President and department heads.
Required Skills:
• possess excellent interpersonal and communications skills;
• demonstrate accuracy and attention to detail, which are critical competencies;
• have organizational aptitude and expertise coupled with dedication;
• possess strong grammar and writing skills;
• work effectively and confidentially with a variety of people in a diverse workforce;
• be adaptable to changing work requirements;
• be able to multi-task;
• possess a high degree of professional integrity;
• demonstrate a strong client service orientation;
• prioritize conflicting needs, handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with tight deadline;
• be proficient with software applications such as Outlook, Word, Excel, and PowerPoint;
• be eager to learn broadcasting industry and prepare reports and evaluate data;
• be a cheerful, enthusiastic contributor.
Education
• College experience preferred or equivalent work experience