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HR coordinator
Framestore
New York, NY, United States
Job Details - this job has expired, please see similar jobs below
The New York office of Framestore is looking for a Human Resources Coordinator to join our global HR team.
The HR Coordinator will work in partnership with the global HR team in providing an efficient and effective HR service to the New York and other US offices in LA and Chicago. They are also responsible for overseeing the new starter process, as well as training needs and requirements.
This is a staff role with benefits.
Key Responsibilities:
• Collect, file, and process new hire paperwork
• Set up various accounts, coordinate onboarding sessions and enter new hire information into our Mystore and other internal systems
• Assisting with creating employment offers and extensions, using the appropriate HR templates
• Assisting in ensuring we have proper paperwork for independent contractors
• Work with the HR Manager and HR Generalist to ensure that all immigration documentation is up to date and organized; maintaining supporting documentation so that it can be easily referenced
• Be the first point of contact for employee inquiries about basic HR processes and benefits
• Coordinate and support the internship program alongside the crewing/resourcing team
• Scheduling and managing follow up meetings regarding varies HR needs- utilize this to ensure we are communicating with managers and employees in a timely manner
• Assist the payroll and benefits advisor on monthly payroll reports; helping payroll/benefits liaise with finance to ensure finance is receiving billing backup and reporting
• Have an understanding of other roles within the team, including payroll, and provide cover/support, as needed;
• Run regular weekly reports (e.g. holiday and absence reports; review dates; overtime reporting, etc) for certain departments;
• Ensure HR systems (MyStore and ADP) are updated and maintained with the latest employee information and conduct monthly audit checks;
• Undertake HR project work as required;
• Contributing ideas for continuous improvement;
• Actively participate in other training and HR initiative projects.
• Other duties as assigned by HR Manager and/or HR Generalist
Required Skills and qualifications:
• Experience in a similar role and/or has a real passion to become involved in HR;
• Excellent administration and organizational skills;
• Intermediate/advanced level - Word, Excel and other software packages/systems.
• Previous work experience within a similar business environment
• Self-sufficient & self-starter. Ability to act independently without direct supervision.
• Well organised, with strengths in prioritising, time management, forward planning, and attention to detail.
• Ability to build and develop relationships across the business as well as external training contacts.
• Tactful and diplomatic; Understanding of importance of confidentiality;
• Excellent written and verbal communication skills;
• Ability to work well in a demanding environment;
• Able to work under pressure, while maintaining accuracy and efficiency;
• Proactive in problem solving; Customer focused;
• Ability to work with members of the team, sharing information and working collaboratively to achieve team objectives.
• Passion and interest in the visual effects industry;
• Desire to grow within the company